Admin Manager (Hulu Selangor / Kuala Kubu Bharu)

Adecco; Selangor; On-site; MYR 70,000 - 90,000; Full time

Job summary

A well-established multinational organization in Malaysia is seeking an experienced Admin Manager to oversee administrative operations, vendor management, and facilitate employee support services. The ideal candidate will have 7-10 years of experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include managing facilities upkeep, corporate travel, and administrative budgets, with excellent communication skills required to liaise across departments.

Qualifications

• 7-10 years of administrative or office management experience.
• Proven ability to manage office administration and logistics.
• Strong organizational skills with attention to detail.

Responsibilities

• Lead day-to-day administrative operations.
• Oversee vendor management and negotiate contracts.
• Supervise expatriate support services.
• Plan and coordinate corporate events and meetings.
• Monitor administrative budgets for cost management.

Skills

Organizational skills

Communication skills

Vendor management

Facilities management

Budget management

Microsoft Office proficiency

Job description

Overview

Adecco's client, a well-established multinational organization, is seeking an experienced Admin Manager to oversee end-to-end administrative and office management functions. This role will be responsible for leading administrative operations, vendor and facilities management, employee support services, and corporate coordination activities.

Responsibilities

• Lead day-to-day administrative operations including facilities upkeep, office supplies, service contracts, and operational support.

• Oversee vendor management, including contract review, service quality tracking, cost efficiency, and negotiation.

• Supervise expatriate support services such as housing arrangements, visa/permit applications, renewals, and transportation logistics.

• Plan and coordinate internal engagement activities, corporate events, and company meetings in alignment with leadership direction.

• Oversee corporate travel arrangements, ensuring efficient booking processes and cost control.

• Establish and enhance administrative SOPs, ensuring process compliance and continuous improvement in service delivery.

• Provide guidance and support to administrative team members or outsourced service providers.

• Monitor administrative budgets and ensure responsible cost management across office operations.

• Support leadership with ad hoc administrative initiatives to facilitate smooth business operations.

Qualifications

• 7-10 years of administrative or office management experience, preferably within a manufacturing, industrial, or corporate operations environment.

• Proven ability to manage office administration, facilities, logistics, and vendor governance.

• Experience handling expatriate services, corporate travel arrangements, and employee support services.

• Strong organizational skills with attention to detail and process discipline.

• Excellent stakeholder management and communication skills across multiple departments and service providers.

• Ability to lead, improve, and implement administrative SOPs and ensure compliance with company standards.

• Proficient in Microsoft Office and familiar with administrative systems, procurement workflows, or facilities management tools.

• Excellent interpersonal and communication skills; Mandarin is an added advantage to liaise with stakeholders.

• Able to work independently and manage a small team or external vendors effectively.

Desirable Skills and Experience

• Office & Facilities Management

• Vendor & Contract Management

• Administrative Operations

• Expatriate & Mobility Support

• Corporate Travel Administration

• Event & Engagement Coordination

• Fleet / Vehicle Administration

• SOP Development & Compliance

• Stakeholder & Vendor Communication

• Budget & Cost Control