Admin Executive to CEO Office

Solarvest; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A dynamic energy company in Petaling Jaya is seeking a detail-oriented Admin Executive to support the CEO Office. The ideal candidate should have strong organizational skills and discretion, ensuring the smooth operations of the office. Responsibilities include managing schedules, handling correspondence, and coordinating events. Candidates with a diploma/degree in Business Administration and 2-3 years of experience are encouraged to apply.

Qualifications

• 2-3 years of experience in administrative or executive support roles.
• Exceptional planning and time management skills.
• Experience supporting senior management is an added advantage.

Responsibilities

• Provide administrative and operational support to the CEO Office.
• Assist in managing the CEO and Head of CEO Office's schedules.
• Act as the primary point of contact for stakeholders.
• Handle correspondence, documentation, and reports.
• Support in organizing company events and initiatives.

Skills

Planning and time management

Verbal communication

Written communication

Discretion and confidentiality

Education

Diploma/Degree in Business Administration

Job description

We are looking for a detail-oriented, efficient, and proactive Admin Executive to support the CEO Office. This role is responsible for ensuring smooth day-to-day operations of the CEO Office through effective coordination, documentation, and administrative support. The ideal candidate should be organized, discreet, and able to work in a fast-paced corporate environment.

• Provide administrative and operational support to the CEO Office.
• Assist in managing the CEO and Head of CEO Office’s schedule, including meetings, appointments, and event coordination.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Handle correspondence, documentation, reports, and presentations for the CEO Office.
• Coordinate with internal departments and external stakeholders to ensure timely follow-ups and smooth information flow.
• Prepare meeting materials, take minutes, and track action items to ensure timely completion.
• Support in organising company events, townhalls, and other CEO Office initiatives.
• Maintain accurate filing systems and records (physical and digital) for the CEO Office.
• Assist with travel arrangements, logistics, and expense claims when required.
• Monitor and manage general office administration matters related to the CEO Office.
• Ensure professionalism, confidentiality, and discretion at all times in handling sensitive information.
• Run errands as requested.
• Any other tasks as may be required by the CEO Office.
• Ensure at all times strict confidentiality of job function and information that is confidential in nature.

• Diploma/Degree in Business Administration, Office Administration, or related field.
• 2–3 years’ experience in administrative or executive support roles (fresh graduates are welcome to apply).
• Exceptional planning and time management skills
• Excellent verbal and written communication skills
• Discretion and confidentiality
• Experience supporting senior management is an added advantage.