Admin Executive (Penang Branch)

Golden Destinations by ICE HOLIDAYS Sdn Bhd; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading B2B travel wholesaler in Malaysia seeks an Admin Executive to undertake varied administrative tasks, from managing travel bookings to supporting company events. This full-time, on-site position offers opportunities for fresh graduates and includes a comprehensive benefits package. Join a dynamic team committed to delivering top-notch travel solutions across ASEAN.

Benefits

Annual company trip

Group PA insurance

Yearly bonus

Twice-yearly performance appraisal

Outpatient medical coverage

Employee discounts on travel packages

Company uniform provided

Monthly training sessions

Annual team-building activities

Qualifications

• Prior experience in an administrative role is an advantage.
• Fresh graduates are encouraged to apply.
• Proficiency in English and Bahasa Malaysia; additional language skills are a plus.

Responsibilities

• Perform general administrative tasks including document preparation, filing, and data entry.
• Assist in coordinating travel itineraries, hotel accommodations, and transportation logistics.
• Ensure compliance with company policies and travel regulations.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Multitasking

Proficiency in Microsoft Office

Social media familiarity

Education

Diploma or Bachelor's Degree in Business Administration

Diploma or Bachelor's Degree in Tourism Management

Job description

Job Responsibilities

• Perform general administrative tasks, including document preparation, filing, and data entry.
• Maintain accurate records of travel bookings, invoices, and client transactions.
• Assist in coordinating travel itineraries, hotel accommodations, and transportation logistics.
• Handle office correspondence, emails, and phone calls efficiently.
• Liaise with suppliers, travel partners, and internal departments to ensure smooth operations.
• Prepare reports, presentations, and meeting minutes as required.
• Assist in procurement and inventory management of office supplies and equipment.
• Ensure compliance with company policies, travel regulations, and administrative procedures.
• Provide support for company events, meetings, and travel fairs.
• Address and resolve administrative issues to ensure operational efficiency.
• Familiar with social media platforms.

Job Requirements

Golden Destinations by ICE HOLIDAYS Sdn Bhd is a leading B2B travel wholesaler in Malaysia, specializing in ready-made travel packages and solutions tailored to market demand. We collaborate with over 400 partners across ASEAN, aiming to be Asia's leading travel wholesaler.

This is a full-time, on-site role as an Admin Executive at our office in Malaysia.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Tourism Management, or a related field.
• Prior experience in an administrative role, preferably in the travel industry, is an advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in English and Bahasa Malaysia; additional language skills are a plus.
• Fresh graduates are encouraged to apply.

Job Benefits

• Annual company trip (for confirmed employees).
• Group PA insurance (for confirmed employees).
• Yearly bonus depending on company and individual performance.
• Twice-yearly performance appraisal reviews.
• Outpatient medical coverage from registered clinics.
• Employee discounts on travel packages.
• Company uniform provided.
• Travel claims by receipt.
• Monthly training sessions.
• Access to HR software for leaves, claims, payslips, etc.
• Annual team-building activities.
• Monthly/weekly company sports and recreational activities.