Admin Executive (Office of Admission and Records/ Exam Unit)

Nilai University; Nilai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading university in Malaysia is seeking an Administrative Assistant for academic administration tasks. The role involves managing student records, supporting exam processes, and ensuring data accuracy, requiring strong organizational and communication skills. Candidates with a Diploma or Degree in related fields, along with 1-2 years of experience, are encouraged to apply.

Qualifications

• Minimum 1–2 years of experience in academic administration or similar roles.
• Good command of English and Bahasa Malaysia.
• Ability to work independently and part of a team.

Responsibilities

• Assist in managing student academic records and maintaining data accuracy.
• Support examination processes including scheduling and logistics.
• Prepare letters, reports, and documentation related to academic matters.

Skills

Attention to detail

Organizational skills

Time management

Written communication

Interpersonal skills

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Responsibilities

• Assist in managing student academic records and maintaining data accuracy in the student management system.
• Support the coordination and execution of examination processes, including scheduling, invigilation logistics, and results processing.
• Prepare letters, reports, and documentation related to academic and examination matters.
• Liaise with academic and non-academic departments for coordination and compliance purposes.
• Provide counter services for student inquiries
• Ensure timely filing, record keeping, and document control in line with institutional policies.
• Assist with audits and reporting requirements (internal/external).
• Undertake other administrative tasks as assigned.
  
  

Requirements

• Diploma or Degree in Business Administration, Office Management, or related fields.
• Minimum 1–2 years of experience in academic administration or similar roles (fresh graduates may also be considered).
• Good command of English and Bahasa Malaysia (spoken and written).
• Excellent organisational and time-management skills.
• High attention to detail and accuracy.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work both independently and as part of a team.
• Discreet and professional in handling confidential data.
  
  

Position

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