Admin Executive (Mandarin & Fresh Graduate)

Miniso; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job description

Oversee daily office operations, including the management of office supplies, facilities, and equipment.

Maintain a clean, organized, and safe office environment.

Monitor and handle office maintenance, repair needs, and service scheduling.

Manage office keys, access cards, and other administrative assets.

Administrative Support

Assist various departments in general administrative tasks, ensuring smooth coordination and workflow.

Support reception, secretarial, and administrative assistants when required.

Assist in the implementation and compliance of office policies, SOPs, and procedures.

Help prepare documents, reports, meeting notes, and internal memos.

Document & Records Management

Maintain accurate filing systems (physical & electronic).

Ensure proper storage, confidentiality, and security of sensitive documents.

Assist in document circulation, approvals, and tracking.

Communication & Coordination

Handle internal and external communications, including phone calls, emails, and correspondence.

Liaise with other departments to facilitate operational needs.

Coordinate meetings, appointments, office events, and staff activities.

Coordinate with external vendors, contractors, and service providers to ensure timely delivery of goods and services.

Request quotations, compare prices, and ensure cost-effective procurement.

Competitive salary package

Opportunities for professional development

Collaborative and supportive work culture