Admin Executive - Learning & Professional Development

BDO Malaysia; Kuala Lumpur; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated individual to provide administrative support for training programs and development initiatives. In this role, you will manage training course records, coordinate with training vendors, and ensure compliance with HRDC requirements. You will thrive in a collaborative environment that emphasizes personal and professional growth, making a positive impact within the organization. If you are detail-oriented, proactive, and possess strong communication skills, this opportunity is perfect for you to advance your career in a supportive setting.

Qualifications

• At least 2 years of experience in HRD-related matters.
• Strong proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support for training programs.
• Manage HRDC-related documentation and compliance.
• Organize and schedule training sessions and webinars.

Skills

Interpersonal Skills

Communication Skills

Detail-oriented

Organizational Skills

Proficiency in Microsoft Office

Time-management Skills

Education

Diploma in Human Resources

Bachelor’s degree in Business Administration

Tools

Learning Management System

Job description

Level: Experienced

Founded in 1964, BDO in Malaysia is one of the five largest professional services firms providing Audit & Assurance, Advisory, Tax, and Business Services & Outsourcing (BSO) to a diverse range of clients, from established multinational conglomerates to growth-oriented organizations, whether public or private.

BDO’s reputation is built on our commitment to stakeholders, emphasizing that people are the core of our business. This is reflected in our focus on four main pillars: People, Development, Purpose, and Recognition.

People - We foster a supportive and collaborative environment based on trust.

Development - We are dedicated to nurturing our employees' professional and personal growth, embodying the philosophy ‘Your Career, Our Journey’.

Purpose - We empower our staff to make a positive impact within the organization and for themselves.

Recognition - We maintain a strong local presence within a growing global BDO network and uphold a credible brand.

Overview

The ideal candidate will provide administrative support for planning, coordinating, and executing training programs and development initiatives within the organization.

Key Responsibilities

Administrative

• Maintain and update training course records
• Maintain a database of qualified training vendors, including contact details, specialties, and past engagements
• Handle administrative tasks such as identifying training venues, coordinating refreshment vendors, distributing materials, and tracking attendance
• Organize and schedule Zoom meetings and webinars for training sessions
• Manage the internal Learning Management System to ensure smooth operation and employee access
• Generate standard and ad-hoc reports for management review
• Perform any additional ad-hoc assignments and projects as needed

HRDC

• Manage the application and submission of training grants under HRD Corp
• Handle applications for program registration as a training provider
• Manage all HRDC-related documentation, record keeping, claim submissions, and monitor reimbursements, credits, and fund deductions
• Ensure compliance with HRD Corp requirements and timelines for grants and claims
• Liaise with HRDC on applications, submissions, inquiries, and claims
• Stay updated on the latest HRD Corp policies and guidelines

Education and Professional Skills/Knowledge

• Diploma or Bachelor’s degree in Human Resources, Business Administration, or related fields
• At least two (2) years of relevant experience
• Proven experience managing HRD-related matters

Other Skills

• Strong interpersonal and communication skills
• Detail-oriented with excellent follow-up skills
• Self-driven, proactive, resourceful, and committed to continuous learning with a hands-on approach
• Proficiency in Microsoft Office applications
• Strong organizational and time-management skills

Please submit your application along with your resume and copies of your latest academic and professional transcripts.