Admin Executive – Group Corporate Services Unit

THG plc; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company seeks an Admin Executive for the Group Corporate Services Unit, responsible for maintaining legal documents and providing administrative support. The ideal candidate will have a degree in Business Administration, along with 1-3 years of related experience, and possess strong organizational and communication skills. Proficiency in Mandarin is preferred for effective client communication.

Qualifications

• 1–3 years of working experience in administrative support, preferably in a legal or compliance setting.
• Good understanding of corporate secretarial processes is required.

Responsibilities

• Maintain and organize legal documents and corporate records.
• Provide general administrative support to the Legal and Company Secretarial Unit.
• Assist in monitoring compliance with statutory requirements.

Skills

Strong organizational skills

Attention to detail

Communication skills

Handling confidential information

Education

Degree in Business Administration or related field

Job description

Admin Executive – Group Corporate Services Unit

Maintain and organize legal documents, contracts, and agreements.

Assist in filing, indexing, and retrieving corporate records and statutory documents.

Ensure proper upkeep of Board and Committee resolutions and minutes.

2. Administrative Support

Provide general administrative support to the Legal and Company Secretarial Unit.

Schedule meetings, prepare agendas, take minutes, and ensure timely distribution of documents.

Handle correspondence and emails related to legal and secretarial matters.

3. Compliance and Statutory Support

Assist in monitoring compliance with statutory and regulatory requirements.

Support the preparation and submission of statutory filings with SSM and other regulatory bodies.

Help maintain statutory registers and ensure accuracy of corporate information.

4. Contract and Legal Support

Support the tracking and renewal of contracts and licenses.

Liaise with internal departments for contract execution and follow-up.

Coordinate signing of documents and notarization or stamping as required.

5. Other Duties

Assist in ad-hoc tasks and projects as assigned by the Head of Group Corporate Services.

Academic Qualification:

Minimum Degree in Business Administration, Corporate Administration, or related field.

Experience:

1–3 years of working experience in administrative support, preferably in a legal, corporate secretarial, or compliance environment.

Skills and Competencies:

Good understanding of basic corporate secretarial and legal administrative processes.

Strong organizational skills with attention to detail and accuracy.

Able to handle confidential information with integrity and discretion.

Good communication skills (both written and verbal) in English, Bahasa Malaysia, and Mandarin.

Proficiency in Mandarin is preferred to communicate effectively with Mandarin-speaking clients.