Admin Executive (Contract Support)

CBRE Singapore; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading real estate services firm is seeking a Finance Admin Support based in Kuala Lumpur. The role includes managing contracts, ensuring compliance with safety regulations, and mentoring team members. Candidates should have at least 1 year of experience in a demanding environment and proficiency in Microsoft Office. This position offers a dynamic work setting with opportunities for growth.

Qualifications

• 1 year experience in Admin or Finance industry.
• Experience in a fast-paced environment.
• Strong organizational and analytical skills.
• Excellent communication skills.

Responsibilities

• Manage and track Work Orders in CMMS System.
• Review contracts and ensure compliance.
• Negotiate contracts and monitor compliance.
• Ensure compliance with safety regulations.
• Supervise individual employees in operations.
• Perform client and financial reporting.

Skills

Customer care

Organizational skills

Analytical skills

Verbal communication

Written communication

Time management

Tools

Microsoft Office suite

Job description

Job ID 194801; Posted: 19-Sep-2025; Role type: Full-time; Areas of Interest: Accounting/Finance, Legal, Transaction Management; Location(s): Johor Bahru, Malaysia; Kapit, Malaysia; Kuala Lumpur, Malaysia; Singapore.

About The Role

As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract and other duties.

What You’ll Do

• Manage incoming feedback from Client, create and track Work Orders in our CMMS System
• Review contracts and service agreements to ensure the service level complies with legal guidelines, budget as well as with client procedures.
• Negotiate and interpret contracts, and monitor fulfilment of contractual obligations
• Ensure compliance with safety regulations, conduct risk assessments and implement safety measures.
• Provide recommendations of approval or alternate solutions.
• Interface with the Accounting Department on invoicing and PO insurance issues.
• Accountable for administration and execution of Supplier / Vendor Performance.
• Identify opportunities for improvement, develop and manage budget for facility operations.
• Provide formal supervision to individual employees within a single functional or operational area.
• Plan and monitor appropriate staffing levels and utilization of labour, including overtime.
• Mentor and coach team members to further develop competencies. Lead by example and model behaviors consistent with the company's values.
• Serve as single point of contact and accountable for overall portfolio
• Responsible for all aspects of facilities management operations
• Perform client and financial reporting
• Ensure all service levels (including key performance indicators) are met
• Comfortable with weekend work – coordinate and escort vendors on Saturdays
• Ensure no disruption of building operations due to breakdown of any equipment under maintenance

What You’ll Need

• Minimum 1-year experience of working in Admin or Finance industry
• Experience of working within a demanding fast paced environment involving high levels of customer care
• Ability to provide efficient, timely, reliable and courteous service to customers
• Ability to effectively present information
• Ability to respond effectively to time sensitive situations
• Proficiency in Microsoft Office suite
• Excellent written and verbal communication skills. Strong organizational and analytical skills