Admin & Documentation Specialist

See Yong & Sons; George Town; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

EPF

EIS

SOCSO

Training Provided

Medical and Hospitalisation Leave

Job summary

See Yong & Sons is seeking an Admin Executive in Penang, Malaysia. The role supports daily office operations and requires attention to detail, independence, and teamwork.

Responsibilities include documentation control, filing, liaising with authorities, and preparing reports. Proficiency in Microsoft Word and Excel is essential, with Bahasa Malaysia and English communication skills; Mandarin is a plus.

Qualifications

• 2-3 years of related experience.
• Experience handling documentation or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.
• Responsible, willing to learn, and attention to detail.
• Able to work independently and as part of a team.
• Able to communicate in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred.

Responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

Skills

Attention to detail

Independent and teamwork

Bahasa Malaysia & English

Mandarin-speaking preferred

Tools

Microsoft Word

Microsoft Excel

Job description

See Yong & Sons is seeking an Admin Executive in Penang, Malaysia. The role supports daily office operations and requires attention to detail, independence, and teamwork.

Responsibilities include documentation control, filing, liaising with authorities, and preparing reports. Proficiency in Microsoft Word and Excel is essential, with Bahasa Malaysia and English communication skills; Mandarin is a plus.