Admin & Data Entry Executive

Car Medic; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

An Authorized Automotive Treatment Facility in Selangor is seeking a detail-oriented Admin & Data Entry Executive. The role involves managing vehicle documentation and providing general administrative support in a dynamic environment. Candidates should have a diploma and proficiency in Microsoft Office. The position offers benefits like a monthly GrabFood allowance and opportunities for career growth.

Benefits

GrabFood Allowance – RM300 monthly upon confirmation

Medical Claim provided

Career growth opportunities

Qualifications

• Diploma or equivalent; previous experience in admin or logistics is a bonus.
• Proficient in Microsoft Office (Excel, Word) and comfortable with digital systems.
• Strong attention to detail in documentation and data entry.
• Good communication skills (written and verbal) in English and Bahasa Malaysia.
• Ability to multitask and manage time efficiently in a fast-paced environment.

Responsibilities

• Input vehicle details, photos, and specifications accurately into the internal system.
• Maintain organized records and digital filing for audits.
• Communicate with customers/workshops regarding vehicle statuses.
• Guide vehicle owners through the deregistration process.
• Monitor pending jobs and ensure timely progress of tasks.

Skills

Attention to detail

Communication skills in English

Proficiency in Microsoft Office

Multitasking ability

Education

Diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

Join an Authorized Automotive Treatment Facility (AATF)! We are an Authorized Automotive Treatment Facility (AATF) committed to responsible vehicle disposal and recycling. We are looking for a friendly and detail-oriented Admin & Data Entry Executive to help keep our records in order and support smooth operations.

Responsibilities

• Data Entry & Vehicle Documentation
  • Accurately input vehicle details, photos, and specifications into the internal system.
  • Maintain organized records and digital filing for audit and compliance purposes.
• General Administrative Support
  • Perform filing, scanning, and organizing documents.
  • Prepare internal reports and assist with clerical support for various departments.
  • Maintaining office supplies and administrative resources.
• Operations Coordination
  • Guide vehicle owners through the deregistration process.
  • Communicate with customers / workshops via phone, WhatsApp, or email regarding vehicle statuses.
  • Coordinate with towing companies and workshops to schedule vehicle collection.
• Task Management & Internal Follow-ups
  • Monitor pending jobs and follow up with internal teams to ensure timely progress.
  • Escalate delays or issues to supervisors when needed.
  • Assist with basic scheduling of field staff for photo-taking or documentation support.

Skills & Requirements

• Diploma or equivalent (bonus if have previously worked in admin, logistics, or automotive industry)
• Proficient in Microsoft Office (Excel, Word) and comfortable using digital systems.
• Strong attention to detail in documentation and data entry.
• Good communication skills (written and verbal) in English and Bahasa Malaysia.
• Ability to multitask and manage time efficiently in a fast-paced environment.
• (Optional) Know about vehicles or JPJ — we’ll train you if not!

Working Conditions

• Based at Car Medic’s office in Bandar Teknologi Kajang
• Standard working hours: Monday to Friday + 1 Saturday every month
• Indoor office environment with occasional coordination with field technicians
• Daily use of computers, JPJ eDereg system & internal platforms
• Fast-paced, dynamic environment — stay sharp, stay engaged!
• Handle multiple customer cases & logistics tasks with high attention to detail

Benefits

• 🍱 GrabFood Allowance – RM300 monthly upon confirmation
• 🩺 Medical Claim provided
• 📈 Career growth opportunities

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