ADMIN CUM RECEPTIONIST (TECH FIRM)

DADACONSULTANTS PTE. LTD.; Pasir Panjang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consultancy firm in Negeri Sembilan, Malaysia is seeking an Admin cum Receptionist to facilitate day-to-day office operations. The successful candidate will manage reception duties, support administrative tasks, and maintain a welcoming environment for visitors. The role requires 2-3 years of relevant experience and proficiency in Microsoft Office. Additional responsibilities include office inventory management, organizing team-building activities, and assisting with HR functions.

Qualifications

• 2-3 years of experience in administrative or office support roles.
• Proficient in Microsoft Office suite and comfortable with office technology.
• Willing and comfortable to be stationed at the reception counter as part of the role.
• Willingness to take on additional tasks and provide ad hoc support as requested.

Responsibilities

• Greet and attend to walk-in visitors at Reception in a professional manner.
• Maintain a clean and presentable reception area at all times.
• Manage front-desk duties such as answering phone calls, handling mail and coordinating courier services.
• Monitor inventory and place ordering for office supplies.
• Liaise with vendors and contractors for office upkeep.
• Assist senior leadership and HR with administrative support.
• Prepare and setup meeting rooms for internal and external use.
• Assist with employee onboarding/off-boarding process.
• Organize and support in-office functions, events and team-building activities.

Job description

ADMIN CUM RECEPTIONIST

About the Role:

We are looking for a service-oriented Admin cum Receptionist to support day-to-day office operations and serve as the first point of contact for visitors and clients. The successful candidate will manage reception duties and ensure smooth administrative support, contributing to the overall professionalism and efficiency of our workplace.

• Greet and attend to walk-in visitors at Reception in a professional manner, serve beverage as needed.
• Maintain a clean and presentable reception area at all times.
• Manage front-desk duties such as answering phone calls, handling mail and coordinating courier services.
• Monitor inventory and place ordering for office stationery, namecards, pantry supplies, and maintain pantry/office equipment.
• Place orders via e-commerce platforms (e.g., Taobao, Shopee) to support operational needs.
• Liaise with vendors and contractors for office upkeep, including cleaning services, maintenance and repairs, and facility support.
• Serve as the main contact point with the building management team and communicate important notices to staff as required.
• Responsible for preparing and issuing purchase orders, as well as managing and maintaining accurate, up-to-date records of all company assets to ensure effective tracking.
• Assist senior leadership and HR with administrative support such as coordinating business travel, processing expense claims, and implementing staff welfare activities.
• Prepare and setup meeting rooms for internal and external use, ensuring proper arrangements.
• Assist with employee onboarding/off-boarding process, including workstation setup, stationery/equipment allocation and access control management.
• Arrange restaurant bookings and transportation for management and staff as needed.
• Organize and support in-office functions, events and team-building activities.
• Maintain physical and digital filing systems and support corporate secretarial matters as required.
• Perform other general administrative duties and ad hoc tasks as required.

Requirements:

• 2-3 years of experience in administrative or office support roles
• Proficient in Microsoft Office suite and comfortable with office technology
• Willing and comfortable to be stationed at the reception counter as part of the role
• Willingness to take on additional tasks and provide ad hoc support as requested, demonstrating flexibility and initiative