Admin cum Receptionist

MY Fimedia Network Technology; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Kuala Lumpur is seeking an Administration and Receptionist Staff to handle daily attendance reporting, support IT-related tasks, and ensure office maintenance. The candidate will also assist in employee welfare initiatives and involve themselves in organizing office-related events, requiring excellent communication skills and the ability to multitask in a dynamic environment.

Qualifications

• Hands-on experience with office maintenance.
• Able to speak, read and write in English, Malay, and Mandarin.

Responsibilities

• Daily attendance reporting and resolving discrepancies.
• Greet, welcome, and direct visitors.
• Manage office inventory and maintenance.

Skills

Verbal communication

Attention to detail

Organizational skills

Time management

Proactivity

Multitasking

Job description

• Daily attendance reporting and coordinate with department managers to verify employee attendance and resolve any discrepancies.
• Removal of resigned employee from attendance system.

IT

• Manage new laptop request and purchases.
• IT devices labelling and maintenance of laptop record.
• Liaise with IT Technician for troubleshooting.

Reception

• Greet, welcome, direct visitors to the appropriate person and/or room.
• Maintain office security by following safety procedures and controlling access.
• Access card management - registration / cancellation / lost.
• Ensure reception area is always tidy and presentable.
• Receive, sort and distribute daily mail/ parcel deliveries.

Employee Welfare

• Assisting the HR team with onboarding and termination processes.
• Organize monthly breakfast for respective team.
• Medical Insurance registration for new and resigned employees.
• Handling travel and accommodations

Office Maintenance

• Maintain good office condition such as lighting, renovations, CCTV and etc.
• Managing office inventory such as stationery, equipment, and furniture.
• Overseeing office services like cleaners and maintenance service providers
• Recording and maintaining office expenses

Product

• Organize monthly product benefit.
• Administer request and distribution of product to respective departments.
• Other ad hoc administrative tasks.

Requirements

• Excellent in verbal communication, attention to detail and accuracy, with the ability to handle large volumes of data efficiently.
• Exceptional organizational and time management skills.
• Ability to be resourceful and proactive when issues arise.
• Adept at prioritizing, scheduling and multitasking
• Fast and eager learner
• Hands-on experience with office maintenance
• Able to speak, read and write in English, Malay and Mandarin to liaise with overseas stakeholders

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Your application will include the following questions:

How many years' experience do you have as an Administration and Receptionist Staff? Which of the following types of qualifications do you have? Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? How many years' experience do you have as a receptionist? Which of the following languages are you fluent in? How much notice are you required to give your current employer?

Hair & Beauty Services Not specified

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SKINTIFIC, skincare developed and formulated by scientists in Canadian laboratories. Through years of research, scientists have finally found that damaged skin barrier is the root of all skin problems on the face.

With the patented technology of TTE (Trilogy Triangle Effect), SKINTIFIC managed to formulate the perfect combination of active ingredients and barrier ingredients for fast and barrier safe skin result.

Global leader in beauty retailing and operates successfully in more than two thousand points of sale. With a vision of making SKINTIFIC the most loved beauty community in the world, it aims to transform the beauty shopping experience through strong relationships with customers, brands and products, unexpected concepts, and a non-conformist attitude.

Whether you’re passionate about products, people, numbers, words, code, or strategy, we have a place for you. SKINTIFIC is a place where you have the power to change someone’s day and truly make them feel better about themselves.

By staying true to our core value of possessing a disruptive spirit, SKINTIFIC manages to provide all employees a fun place to learn with the freedom to experience, to create, to innovate.

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