Admin Cum Personal Assistant

Agensi Pekerjaan EMA; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

Agensi Pekerjaan EMA is seeking a Full-Time Admin Cum Personal Assistant to support the CEO in Selangor. This role involves managing the CEO’s calendar, preparing reports, and coordinating executive events. The ideal candidate should possess a diploma in a relevant field and have 2-3 years of experience in administrative support. Attractive benefits include a full body check-up, annual trips, and a negotiable salary based on expertise.

Benefits

Annual company trips

Performance Incentive

Medical Claim

Allowance Provided

5 Working Days

Company-sponsored full body check-up after 1 year

Qualifications

• At least 2-3 years of experience as a Personal Assistant or in administrative support.
• Must possess own transportation.
• Able to work independently and handle confidential matters.

Responsibilities

• Manage the CEO’s complex calendar and prepare briefing notes.
• Assist in monitoring project deadlines and support strategic initiatives.
• Organize executive-level events and manage CEO’s corporate gifting.

Skills

Communication

Stakeholder Management

Planning

Time Management

Tech-savvy

Education

Diploma in Business Administration, Marketing, or Communications

Tools

Microsoft Office

Outlook

Job description

Z Talent Solutions Hiring! Full Time Admin Cum Personal Assistant in Selangor, Earn up to MYR 5,500 - Ricebowl

• Possess at least Diploma in business administration, Marketing, Communications, or a related field.
• At least 2-3 years of working experience as a Personal Assistant, Executive Assistant, or in an administrative support role.
• Must possess own transportation.
• Excellent communication skills in English.
• Tech-savvy with proficiency in Microsoft Office and Outlook.
• Strong stakeholder management, planning, and time management skills.
• Able to work independently and handle confidential matters with absolute discretion.

Executive & Strategic Support:

• Manage the CEO’s complex calendar, including internal meetings, client appointments, and strategic planning sessions.
• Prepare briefing notes, talking points, and pre-meeting research to keep the CEO informed and prepared.
• Assist in monitoring project deadlines and business priorities; provide reminders and follow-up support to ensure timely execution.
• Participate in strategic meetings and provide input or support as needed in planning and decision-making processes.
• Support the CEO in compiling board papers, investor updates, or monthly reporting materials.

Presentation & Business Documentation:

• Create, format, and proofread business presentations, investor decks, proposals, and internal communication slides.
• Compile and analyze data or business metrics to assist with decision-making and reporting.
• Maintain and update internal files, documents, and version-controlled materials for CEO reference.

Operations & Administrative Management:

• Oversee the CEO’s task list and maintain a priority matrix to ensure efficient time management.
• Coordinate executive travel arrangements (flights, hotels, transport) and handle last-minute changes efficiently.
• Prepare claims, track expenses, and ensure proper documentation for reimbursement and cost allocations.
• Liaise with internal departments (HR, Finance, Legal, Marketing) to follow through on CEO-led initiatives.
• Assist in office management duties relating to CEO needs — such as maintaining supplies, work tools, and executive meeting spaces.

Event, Protocol & Special Projects:

• Organize and coordinate executive-level events, VIP meetings, and business dinners, including guest management and setup.
• Assist in preparing speech notes or special messages for public appearances, holidays, or internal communications.
• Help manage CEO’s corporate gifting, festive arrangements, or branding-related gestures for partners and stakeholders.
• Support ad-hoc business or personal projects that may include research, vendor negotiation, or special purchases.
• This position provides the opportunity to work closely with the CEO, gain exposure to real-world business decision-making, and engage with high-profile clients in a dynamic, fast-paced environment.
• Benefits include a company-sponsored full body check-up after 1 year of service, and annual company trips.
• The package is highly negotiable as the CEO places more importance on what you can bring to the table.

Additional Benefits

• 5 Working Days
• Allowance Provided
• Performance Incentive
• Medical Claim

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