Admin cum Office Manager

Job Responsibilities

• Responsible for organizing all administrative activities that facilitate the smooth running of an office, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Responsible for office housekeeping, maintenance, pest control, and relevant supplier/contact management.
• Upkeep of office equipment and furniture.
• Achieve cost saving and efficiency by cutting down unproductive resources.
• Monitor and manage the operations of various functions under office administration.
• Monitor and execute procurement of office items (including stationery) in the best interest of the organization.
• Responsible for the entire group of companies’ office filing.
• Ensure office filing is maintained, including Accounts, Sales & Marketing, Own Biz, Project, Operation, etc.
• Ensure all office filing is properly labeled and sorted by category for easy reference.
• Review and enhance current group administrative systems and procedures, and/or develop new procedures where necessary to make the workplace more efficient, coordinating with relevant departments to ensure smooth implementation.
• Assist in monitoring the work of the IT department in the absence of the IT Manager.
• Record office expenditure and manage the budget; analyze variances; initiate corrective actions.
• Partner with the HR department to maintain and review office policies as necessary.
• Review and update health and safety policies and ensure they are observed.
• Delegate work to staff and manage their workload and output; resolve any office coordination issues that arise.
• Provide administrative support to the department’s operations and new outlet/division setup.
• Handle all licenses, permits, and/or certifications, and maintain their renewal.
• Monitor compliance issues affecting the company.

We Want Someone Who:

Requirements

• Minimum 5 years of experience in an administrative role; added advantage if experienced with people management.
• Diploma or Bachelor Degree in Business Administration or relevant field.