Admin cum Office Coordinator

MasterPay Global; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to ensure efficient office operations by handling correspondence, coordinating with various departments, and maintaining office policies. The ideal candidate will possess strong organizational and communication skills, alongside proven experience in an administrative role. This position offers a competitive salary and the opportunity to work in a dynamic environment.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office, particularly MS Excel and PowerPoint.

Responsibilities

• Write and distribute emails, memos, and reports.
• Ensure smooth office operations and liaise with building management.
• Provide support to various departments with documentation.

Skills

Time Management

Attention to Detail

Communication

Organizational Skills

Problem-Solving

Education

High School Degree

Additional qualification as Administrative Assistant

Tools

MS Office

Job description

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• Write and distribute email correspondence, memos, letters, faxes, and forms.

• Assist in the preparation of regularly scheduled reports.

• Develop and maintain a filing system.

• Update and maintain office policies and procedures.

• Submit and reconcile office expense reports.

• Provide general support to visitors.

• Handle ad hoc requests and queries from management.

Office Coordination:

• Ensure office operations run smoothly and efficiently.

• Liaise with building management and vendors for office maintenance and facility issues.

• Order office supplies and research new deals and suppliers.

• Coordinate staff movement and visitor access passes, if required.

• Support various departments (compliance, finance, etc.) with basic documentation and coordination tasks.

Qualifications:

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

• Knowledge of office management systems and procedures.

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

• Excellent time management skills and the ability to prioritize work.

• Attention to detail and problem-solving skills.

• Excellent written and verbal communication skills.

• Strong organizational skills with the ability to multi-task.

• High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus.

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