Admin cum HR Assistant

Utopia Borneo; Kota Kinabalu; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Malaysia is seeking a Human Resources and Administration Assistant to manage administrative tasks, document processes, and payroll support for multiple project sites. This role is ideal for individuals with experience in HR or payroll, offering a dynamic opportunity to grow within the organization. Fresh graduates are encouraged to apply, with a focus on attention to detail and organizational skills.

Qualifications

• Proven experience in administrative or HR/payroll-related roles.
• Familiarity with Malaysian payroll procedures.
• Good knowledge of spreadsheet tools.

Responsibilities

• Manage and process all related documents including DO, INV, and PV.
• Arrange flights and accommodation for staff.
• Process timesheet and prepare salary summary for site projects.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Certificate/Diploma in Business Administration, HR, Accounting, or related field

Tools

Microsoft Excel

Job description

Job Summary:
Responsible for providing comprehensive administrative and financial support, ensuring smooth day to day operations. This role involves managing documentation processes handling staff travel arrangement, overseeing office supplies and supporting payroll preparation across multiple project sites.

Key Responsibilities:

Manage and process all related documents including Delivery Order (DO), Invoice (INV) and Payment Vouchers (PV0 in an accurate and timely manner.

Maintaining office supply.

Handle petty cash claim.

Arranging flights and accommodation for staff going for outstation.

Process timesheet and prepare salary summary for multiple site projects (including statutory contributions such as EPF, SOCSO, EIS, PCB).

Handling recruitment process to find suitable candidates, arrange interviews, maintain recruitment listing accordingly, and onboarding session.

Handle the HR aspect of training needs analysis for learning and development within the company.

Requirements:

Proven experience in administrative or HR/payroll-related roles

Familiarity with Malaysian payroll procedures and statutory contributions (EPF, SOCSO, EIS, PCB)

Good knowledge of Microsoft Excel or other spreadsheet tools

Strong attention to detail and accuracy in calculations

Good organizational and communication skills

Ability to handle confidential information professionally.

Fresh graduates are welcomed to apply.

Preferred Qualifications:

Certificate/Diploma in Business Administration, HR, Accounting, or related field

Knowledge in Payroll processes and statutory contribution is an added advantage.

Unlock job insights

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Your application will include the following questions:

How many years' experience do you have as a Human Resources and Administration Assistant? Do you have previous invoicing experience? Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? How many years of payroll experience do you have? How much notice are you required to give your current employer?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as a Human Resources and Administration Assistant