Admin Coordinator

POLYPET SG PTE. LTD.; Pasir Panjang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing firm in Malaysia is looking for an organized Admin Coordinator to manage inventory, process invoices, and collaborate with multiple departments. The ideal candidate will be detail-oriented and possess strong organizational skills, with proficiency in Excel and Google Workspace. Join us for a friendly work environment with performance bonuses and an emphasis on open communication.

Benefits

5 days x 8 hours work week

Permanent employee (non-contract)

All benefits according to MOM guidelines

Performance bonus + AWS applicable

No need to wear uniform

Friendly, warm office environment

Open communication + helping each other succeed

Play with pets + enjoy staff discount

Qualifications

• Strong organizational and multitasking skills.
• Excellent communication and follow-up abilities.
• Proficient in Excel and Google Workspace.
• Basic knowledge of various business management systems is a plus.
• Experience with inventory management and sales reporting.
• Ability to collaborate with different departments.
• Attention to detail and ability to handle high-volume tasks accurately.

Responsibilities

• Process invoices, credit notes, and exchanges.
• Upload and maintain accurate records of invoices and stock levels.
• Coordinate with suppliers on inventory, returns, and other issues.
• Collaborate with teams to ensure timely updates and payments.
• Perform sales reporting and inventory management tasks.
• Help maintain apps and systems for inventory management.

Skills

Organizational skills

Communication skills

Multitasking abilities

Proficiency in Excel

Knowledge of business management systems

Attention to detail

Tools

Excel

Google Workspace

Job description

We are looking for an organized and detail-oriented Admin Coordinator to join our team. The ideal candidate will have experience with inventory management, invoice processing, supplier coordination, and using multiple systems. You will play a key role in ensuring smooth daily operations across multiple departments including procurement, accounting, sales, and logistics.

Key Responsibilities:

• Process invoices, credit notes, and exchanges
• Upload and maintain accurate records of invoices and stock levels
• Coordinate with suppliers on inventory, returns, and other issues
• Collaborate with the procurement and accounting teams to ensure timely updates and payments
• Perform sales reporting and other inventory management tasks, including stock updates, inventory checks, and system management
• Help maintain apps and systems used for inventory management

Skills & Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and follow-up abilities.
• Proficient in Excel and Google Workspace.
• Basic knowledge of various business management systems is a plus, with advanced Excel formulas being an added advantage.
• Experience with inventory management and sales reporting.
• Ability to collaborate with different departments including procurement, accounting, and logistics.
• Attention to detail and ability to handle high-volume tasks accurately.

Perks of joining us:

• 5 days x 8 hours work week
• Permanent employee (non-contract)
• All benefits according to MOM guidelines
• Performance bonus + AWS applicable
• No need to wear uniform (friendly, warm office environment)
• Open communication + helping each other succeed
• Play with pets + enjoy staff discount