Admin Assistant to Group CEO

Solarvest; Petaling Jaya; On-site; MYR 30,000 - 50,000; Full time

Job summary

An established industry player seeks a dedicated Personal Assistant to support the Group CEO. This role involves managing a complex schedule, coordinating meetings and travel arrangements, and acting as a liaison for stakeholders. The ideal candidate will possess exceptional planning and communication skills, ensuring confidentiality and discretion in all tasks. This position offers a unique opportunity to work closely with senior executives and contribute to the smooth operation of the CEO's office. If you are organized, proactive, and eager to grow in a dynamic environment, this role is perfect for you.

Qualifications

• 1+ years of experience as a Personal Assistant to a Senior Executive preferred.
• Fresh graduates with relevant internship experience are encouraged to apply.

Responsibilities

• Manage the Group CEO's complex schedule and coordinate meetings.
• Act as the primary point of contact for internal and external stakeholders.

Skills

Office Management

Planning and Time Management

Verbal Communication

Written Communication

Confidentiality

Education

Diploma in Secretarial Studies

Job description

Description

• Serving mainly to the needs of the Group CEO whilst direct reporting to the CEO Office Manager.
• Manage the Group CEO's complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision-making processes.
• Assist the Group CEO at meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements for the Group CEO such as such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day-to-day operations of the CEO Office by supporting the administrative works.
• Any other tasks as may be required by the Group CEO and the CEO Office Manager.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

Requirements

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouragedtoapply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.