Admin Assistant (Finance)

Jabil Circuit; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

An established industry player is looking for a dedicated administrative support professional to assist functional managers and staff. This role involves coordinating calendars, managing meetings, and providing clerical support to ensure smooth operations. The ideal candidate will possess advanced PC skills, including familiarity with specialized software, and will be able to communicate effectively in English, Malay, and Mandarin. Join a dynamic team where your contributions will help streamline processes and enhance productivity in a fast-paced environment. If you are organized, proactive, and eager to support a thriving workplace, this opportunity is perfect for you.

Qualifications

• Ability to present information and respond to questions effectively.
• Proficiency in English, Malay, and Mandarin is an advantage.

Responsibilities

• Coordinate manager’s calendar, meetings, and correspondence.
• Provide administrative support and arrange travel schedules.
• Generate reports and maintain supplies as needed.

Skills

Effective communication

Problem-solving

PC operation

Advanced PC skills

Basic arithmetic skills

Proficiency in English

Proficiency in Malay

Proficiency in Mandarin

Tools

Jabil’s software packages

Windows operating system

Job description

JOB SUMMARY

Supports assigned functional managers and staff providing administrative and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Coordinate manager’s calendar, meetings, correspondence and presentations as needed.
2. Provide clerical and administrative support to manager’s staff.
3. Coordinate and arrange meetings, reserve facilities, and record and transcribe minutes of meetings.
4. Participate in special projects/events.
5. Arrange and coordinate travel schedules and reservations when required.
6. Generate reports and graphs as needed.
7. Order and maintain supplies.
8. Plan and prepare for customer visits.
9. Provide backup support for receptionist when necessary (if applicable).
10. Adhere to all safety and health rules and regulations associated with this position and as directed by the supervisor.
11. Comply and follow all procedures within the company security policy.
12. May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS

KNOWLEDGE REQUIREMENTS

1. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
2. Ability to define problems, collect data, establish facts, and draw valid conclusions.
3. Ability to operate a personal computer including using a Windows based operating system and related software.
4. Advanced PC skills, including training and knowledge of Jabil’s software packages.
5. Ability to write simple correspondence and read and understand visual aids.
6. Ability to apply common sense understanding to carry out simple one- or two-step instructions.
7. Ability to deal with standardized situations with only occasional or no variables.
8. Ability to read and comprehend simple instructions, short correspondence, and memos.
9. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
10. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
11. Proficiency in English, Malay, and Mandarin is an added advantage.