Admin Assistant (Finance)

Jabil; Bayan Lepas; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in electronics manufacturing is seeking an administrative support professional to assist managers with various tasks, including calendar coordination and meeting support. The successful candidate will possess strong PC skills and be proficient in English, Malay, and Mandarin. This role offers an opportunity to engage in diverse projects and contribute to team success while ensuring efficient operations.

Qualifications

• Ability to effectively present and respond to questions from managers and clients.
• Proficiency in Microsoft Windows and Jabil’s software packages.
• Ability to compute rate, ratio, and percent, and interpret graphs.

Responsibilities

• Coordinate calendar, meetings, and manage correspondence for managers.
• Provide clerical support and prepare reports as needed.
• Arrange travel schedules and provide meeting transcriptions.

Skills

Effective presentation skills

Data collection and analysis

Advanced PC skills

Proficiency in English

Proficiency in Malay

Proficiency in Mandarin

Job description

Job Summary

Supports assigned functional managers and staff providing administrative and clerical support.

Essential Duties And Responsibilities

• Coordinate manager’s calendar, meetings, correspondence and presentations as needed.
• Provide clerical and administrative support to manager’s staff.
• Coordinate and arranges meetings, reserves facilities, and records and transcribes minutes of meetings.
• Participate in special projects/events.
• Arrange and coordinates travel schedules and reservations when required.
• Generate reports and graphs as needed.
• Order and maintain supplies.
• Plan and prepare for customer visits.
• Provide backup support for receptionist when necessary (if applicable)
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.
  
  

Job Qualifications

KNOWLEDGE REQUIREMENTS

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Advanced PC skills, including training and knowledge of Jabil’s software packages.
• Ability to write simple correspondence. Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.
• Proficiency in English, Malay and Mandarin is added advantages
  
  

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