Admin Assistant/ Executive

Unique Fire Industry; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

Unique Fire Industry Sdn Bhd is seeking a talented Admin Assistant/ Executive to provide administrative support to the Sales team. The role includes order processing, logistics coordination, and communication across departments. The ideal candidate is a fresh graduate or has related experience in an administrative role, with strong communication and negotiation skills.

Qualifications

• Fresh graduates or those with 1 year of relevant experience in an administrative background preferred.
• Able to work independently and under minimal supervision.
• Strong skills in communication and negotiation.

Responsibilities

• Provide end-to-end administrative support to the Sales team and handle customer inquiries.
• Prepare quotations and process Sales Order (SO) entries.
• Coordinate with the warehouse for delivery and logistics.

Skills

Communication

Negotiation

Persuasiveness

Job description

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About the role

We are seeking a talented Admin Assistant/ Executive to join our dynamic team at Unique Fire Industry Sdn Bhd, based in Kota Kemuning, Selangor. In this full-time role, you will be responsible for providing end-to-end administrative support to the Sales team, including order processing, documentation, logistics coordination, and project tracking, while ensuring smooth communication across departments and timely customer service.

What you'll be doing

• Provide end-to-end administrative support to the Sales team, including handling customer inquiries and processing orders.
• Prepare quotations, process Sales Order (SO) entries, and prepare necessary regulatory documentation, including Lampiran C1-C3 and eFEIS applications.
• Coordinate with the warehouse team for delivery and logistics arrangements, and ensure timely updates are communicated to the Sales team and customers.
• Generate packing lists for shipments to East Malaysia.
• Draft and manage correspondence such as warranty letters and official sales-related documents.
• Forward Request for Quotation (RFQ)/ Purchase Requisition (PR) documents to the Purchasing Department and ensure proper follow-up.
• Support the Sales & Marketing team by updating and maintaining the Project Master List and performing data consolidation.
• Conduct basic project research and provide administrative assistance for ongoing projects when required.
• Coordinate and facilitate document verification processes across multiple departments.
• Perform other ad-hoc duties as assigned by the supervisor to support smooth business operations.

What we're looking for

• Fresh graduates or those with 1 year of relevant experience in an administrative background preferred.
• Independent and able to work under minimal supervision.
• Able to work in a fast-paced environment and under pressure.
• Strong communication skills, persuasive, and good in negotiation.

About us

Unique Fire Industry Sdn Bhd is a manufacturer and supplier of fire safety equipment and solutions in Malaysia. We are committed to innovation, quality, and customer satisfaction. Our dynamic team of dedicated professionals works tirelessly to ensure the safety and protection of our clients across various sectors.

If you are an experienced Admin Assistant/ Executive who is passionate about driving operational excellence, we encourage you to apply for this exciting opportunity. Apply now to join our growing team and contribute to the continued success of Unique Fire Industry Sdn Bhd.

Unlock job insights

Salary, number of applicants, skills match

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years of experience do you have as an Administration Executive?
• Do you have customer service experience?
• Do you have order processing experience?
• Do you have experience in a sales role?

Manufacturing, Transport & Logistics, 101-1,000 employees

Unique Fire is a leading, multi award-winning fire fighting equipment manufacturing company specializing in fire protection equipment and gas systems. We are the sole manufacturer for the Unique brand of fire extinguishers. Our aim is to be the preferred total fire prevention solutions provider in the Asia Pacific Region.

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What can I earn as an Administration Executive?