Admin Assistant cum Receptionist

Transgrid Ventures; Subang Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A construction services company in Subang Jaya is seeking a receptionist to serve as the first point of contact for visitors and clients. The role involves handling calls, managing office inventory, and scheduling meetings. Candidates should possess a diploma or equivalent and have 2-3 years of administrative experience. Proficiency in Microsoft Office and excellent communication skills in English and Bahasa Malaysia are essential. Immediate availability is preferable, along with a professional demeanor and customer-oriented approach.

Qualifications

• Minimum 2-3 years of experience in an administrative or receptionist role.
• Experience in the construction industry is an advantage.
• Fluency in English and Bahasa Malaysia required.

Responsibilities

• Serve as the first point of contact for visitors and clients.
• Handle incoming and outgoing calls.
• Maintain a visitor logbook and coordinate access to the office.
• Assist in scheduling meetings and appointments.
• Monitor and manage office inventory.

Skills

Proficient in Microsoft Office Suite

Excellent communication skills

Strong organizational abilities

Customer-oriented

Education

Minimum SPM or Diploma in Business Administration

Job description

Serve as the first point of contact for visitors, clients, and vendors, ensuring professional and welcoming interactions.

Handle incoming and outgoing calls, transferring them to the appropriate departments or personnel.

Maintain a visitor logbook and coordinate access to the office.

Assist in preparing, organizing, and filing administrative and project-related documents.

Manage incoming and outgoing mail, emails, and courier services.

Assist in scheduling meetings, appointments, and team events, including booking meeting rooms.

Monitor and manage office inventory, ensuring timely procurement of stationery and other supplies.

Maintain records of attendance, leave, and other administrative data as required.

Ensure accurate and secure filing of confidential documents.

Communicate effectively with team members, departments, and external parties for administrative tasks.

Assist in preparing meeting agendas, taking minutes, and distributing them to stakeholders.

Ensure the reception area and office premises are clean, organized, and presentable.

Liaise with facility management teams for repairs, cleaning, and equipment maintenance.

Support adherence to company policies and regulatory requirements.

Provide administrative support to employees, including travel arrangements and other project-related needs.

JOB REQUIREMENT

Minimum SPM or Diploma in Business Administration, Office Management, or a related field.

At least 2–3 years of experience in an administrative or receptionist role.

Experience in the construction industry is an advantage.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.

Excellent verbal and written communication skills in English and Bahasa Malaysia.

Strong organizational and multitasking abilities.

Immediate availability is an added advantage

Personal Attributes:

Professional appearance.

Friendly, approachable, and customer-oriented.

High level of integrity and attention to detail.

Additional Requirements:

Knowledge of basic accounting or HR functions is an advantage.

Fluency in additional languages is a plus.