Admin Assistant / Admin Executive

AyoMayo; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading logistics and operations company in George Town, Malaysia is looking for an Operations Director to oversee logistics coordination, manage documentation, and provide administrative support. The ideal candidate should be detail-oriented, possess strong communication skills, and have familiarity with SQL Accounting System. The position offers medical allowances, EPF contributions, paid leave, and a supportive work environment.

Benefits

Medical allowance

EPF, SOCSO, and EIS contributions

Paid leave & public holidays

Training opportunities

Supportive work environment

Qualifications

• Able to multitask and manage time effectively.
• Detail-oriented with strong organizational skills.
• Familiarity with SQL Accounting System is an advantage.
• Good communication skills and able to work with multiple departments.
• Experience in logistics and export documentation will be an added advantage.

Responsibilities

• Plan and arrange weekly order deliveries.
• Coordinate with Production and Packaging departments.
• Handle export documentation and procedures.
• Manage daily email replies.
• Assist in internal communication.
• Perform basic bookkeeping and daily financial record-keeping.
• Assist with payments, receipts, and accounting entries.
• Prepare and manage certification documents.

Skills

Multitasking

Detail-oriented

Good communication skills

Organization skills

Proficiency in Google Spreadsheet

Proficiency in Excel

Proficiency in Microsoft Word

Experience in logistics

Experience in export documentation

Tools

SQL Accounting System

Google Spreadsheet

Excel

Microsoft Word

Job description

Operations Director of Ayomayo Sdn. Bhd.

Working Day: 5.5 days

Salary Range: RM2,000 - RM4,000 (depends on experience)

Job Responsibilities

• Logistics Coordination: Plan and arrange weekly order deliveries, including issuing Delivery Orders (DO) and Purchase Orders (PO).
• Coordinate with the Production and Packaging departments to ensure smooth delivery.
• Handle export documentation and procedures (experience in export is an advantage).
• Manage daily email replies, especially messages from government agencies, customers, and suppliers.
• Assist in internal communication to ensure accurate and timely information sharing.
• Perform basic bookkeeping and daily financial record-keeping.
• Assist with payments, receipts, and accounting entries.
• Familiarity with SQL Accounting System is preferred.

Documentation & Compliance

• Prepare and manage certification documents such as HACCP, HALAL, MESTI, etc.
• Organize, file, and maintain company administrative documents.

Data Management

• Record, update, and consolidate data such as customer, sales, employee, and stock information using Google Spreadsheet / Excel.
• Assist in data analysis and reporting.

Administrative Support

• Support the Operations Director in daily administrative and clerical tasks.
• Assist in ad‑hoc projects and general matters as required.

Job Requirements

• Able to multitask and manage time effectively.
• Detail‑oriented with strong organizational skills.
• Familiarity with SQL Accounting System is an advantage.
• Proficient in Google Spreadsheet, Excel, and Microsoft Word.
• Good communication skills and able to work with multiple departments.
• Experience in logistics and export documentation will be an added advantage.

Benefits

• Medical allowance
• EPF, SOCSO, and EIS contributions
• Paid leave & public holidays
• Training opportunities
• Supportive work environment

Interested to apply may send your CV/Resume to [e-mail] or whatsapp [phone] (Michael)