Admin Assistant

I-Berhad; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

I-Berhad is seeking an Administration Officer to oversee maintenance coordination, vendor communication, and administrative tasks. The ideal candidate will have at least one year of relevant experience, strong interpersonal skills, and the ability to work under pressure. This position is integral to maintaining high standards of service and ensuring a smooth operation within the organization.

Qualifications

• At least 1 year of experience in a related field.
• Ability to communicate in English and Bahasa Malaysia.
• Mature personality with the ability to work independently.

Responsibilities

• Coordinate and schedule maintenance and repair work for the building.
• Manage inventory and order necessary maintenance supplies.
• Handle administrative tasks including record-keeping and report preparation.

Skills

Interpersonal skills

Communication skills

Team player

Customer focus

Job description

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Coordinate and schedule maintenance and repair work for the building, grounds, and equipment.

Manage inventory and order necessary maintenance supplies, tools, and equipment.

Conduct regular inspections to identify and resolve maintenance issues.

Handle administrative tasks including record-keeping, budget tracking, billing, and report preparation.

Communicate with tenants, vendors, contractors, and local authorities on facility matters.

Assist in preparing and managing service contracts and agreements.

Monitor vendor performance and ensure timely submission of reports, invoices, and attendance.

Ensure compliance with regulations, house rules, and safety requirements.

Address and resolve complaints from customers and tenants efficiently.

Support emergency preparedness planning and implementation.

Help review renovation applications and related documentation.

Coordinate internal communication with other departments.

Set up and maintain SOPs, staff job scopes, and service provider guidelines.

Assist with annual planning, budgeting, and ISO documentation preparation.

Oversee collections and ensure timely payment from tenants and owners.

Requirements

At least 1 year of working experience in a related field.

Able to speak in English and Bahasa Malaysia.

Team player with a mature personality and able to work independently under pressure.

Customer focus with excellent interpersonal and communication skills and the ability to interact with all levels.

Able to communicate in English at an average level.

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OUR VISION

i-City's vision was to build a modern, breathtaking, futuristic city, turning the humble region of Shah Alam into an international capital city and an exemplification of Malaysia’s technological progressiveness.

The RM10 Billion i-City was born 15 years ago (since 2005) when the land was still empty. Today, i-City is Malaysia’s No. 1 Technology City, listed among the top 25 of the world’s brightest, most colourful places by CNN Travel.

We have a 300+ people strong multi-disciplinary team of professional problem solvers across our subsidiaries as well as associate and joint-venture companies. i-City is home to many multinational companies.

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