Admin Assistant

CH01 CHE Fresenius Medical Care (Schweiz) AG; Selangor; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a diligent administrative professional to oversee various clinic operations. This role involves managing cash collections, processing sales orders, and ensuring timely invoicing to funding bodies. The ideal candidate will thrive in a disciplined and collaborative environment, contributing to the company's recognition as a top workplace. Join a team that values hard work, curiosity, and teamwork, and help make a difference in the lives of patients while advancing your career in a supportive setting.

Qualifications

• Experience in cash collection and sales order processing.
• Strong administrative skills and attention to detail.

Responsibilities

• Manage cash collections and maintain patient payment records.
• Process sales orders and assist in monthly accounts closing.
• Provide administrative support and manage accounts receivable.

Skills

Cash Collection

Sales Order Processing

Customer Information Management

Petty Cash Management

Invoice Preparation

Accounts Receivable Management

Administrative Services

Education

Diploma in Business Administration

Bachelor's Degree in Finance

Tools

PSINOVA System

Job description

time left to apply End Date: June 30, 2025 (30+ days left to apply)

job requisition id R0203687

Position Overview

This position is responsible for the effective execution of all administrative matters in the clinic.

Key Responsibilities

1. Timely cash collection from patients, including collection, bank-in, receipt issuance, billing, clearance of unmatched transactions, and maintenance of patient payment records.
2. Processing and reconciliation of Sales Orders for all patients, including issuance of Credit or Debit Notes when applicable.
3. Application, validity monitoring, and renewal of Guarantee Letters for patients.
4. Registration and setup of Customer Information into the Customer Master Registration System.
5. Petty Cash management.
6. Ordering of clinic inventory, assets, and other purchases.
7. Monitoring and processing of vendor invoices into the PSINOVA system.
8. Assisting in monthly accounts closing, including system reconciliation and documentation.
9. Preparation and reconciliation of invoices for submission to funding bodies.
10. Providing administrative services such as documentation, correspondence, filing, telephone communication, and other office tasks.
11. Managing accounts receivable, including issuance of SOA / LOD and follow-up on outstanding payments with patients and other parties.
12. Timely updating of all reports.
13. Performing other duties as directed by the Operations team.

About Us

Our Work Experience reflects our culture, core values, company meetings, commitment to sustainability, recognition programs, and most importantly, our people. Our employees are disciplined, hardworking, curious, trustworthy, humble, and truthful. They make choices that benefit the team, seek opportunities to collaborate and make a difference, and contribute to our recognition as the #1 Top Workplace in the area.

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