ADMIN ASSISTANT

Satar Empire; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable company in Selangor seeks a skilled Administrative Assistant to provide comprehensive support to the Managing Director and executives. The ideal candidate holds a Bachelor’s Degree in Business Administration, Accounting, or Finance, is proficient in Microsoft Office, and is fluent in English and Malay. Responsibilities include managing personal and administrative tasks, preparing documents, and arranging travel logistics.

Qualifications

• Bachelor's degree in a relevant field.
• Fluent in both English and Malay, both spoken and written.
• Strong team player with excellent interpersonal skills.

Responsibilities

• Assist executives in managing personal and administrative matters.
• Prepare cheques and payment vouchers for transactions.
• Update and monitor daily cash flow.
• Perform data entry and record expenses.
• Safeguard important documents for the Managing Director.
• Handle certificate and license renewals.
• Manage vehicle insurance and road tax renewals.
• Assist in meeting minutes preparation.
• Arrange travel logistics for the Managing Director.

Skills

Microsoft Office proficiency

Interpersonal skills

Fluent in English and Malay

Education

Bachelor’s Degree in Business Administration, Accounting, or Finance

Job description

Requirements

• Bachelor’s Degree in Business Administration, Accounting, or Finance.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Possess a pleasant personality with strong interpersonal skills.
• Fluent in both English and Malay (spoken and written).

Job Responsibilities

• Assist the Managing Director, CEO, CFO, and Senior Secretary in managing personal and administrative matters.
• Prepare cheques and payment vouchers for both company and personal transactions.
• Update and monitor daily cash flow for all incoming and outgoing transactions.
• Perform data entry and record all types of expenses, including donations, house maintenance bills, directors’ personal expenses, and credit card spending.
• Maintain proper safekeeping and filing of important documents, such as grants and original documents belonging to the Managing Director.
• Handle the renewal of all certificates and licenses related to the Managing Director.
• Manage renewal of vehicle insurance and road tax for both company and personal cars.
• Assist in preparing and updating minutes of meetings.
• Undertake ad hoc tasks and other duties as assigned by management.
• Arrange travel logistics for the Managing Director, including flight bookings, hotel accommodations, and visa applications.