ADMIN ASSISTANT

Cobizco Food Industries Sdn Bhd; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in the food industry seeks an Administration Officer to handle compliance documentation, manage licenses, and coordinate with government agencies. This role requires strong organizational skills, experience in regulatory affairs, and proficiency in multiple languages. The ideal candidate will have a background in business administration and be immediately available to contribute to our team's success.

Qualifications

• Minimum 2–5 years of experience in regulatory affairs or administrative compliance.
• Experience liaising with government departments and managing compliance documentation.
• Proficiency in Bahasa Malaysia, English, and Mandarin.

Responsibilities

• Assist in preparing documentation for ISO audits and compliance.
• Coordinate JKKP reports and ensure occupational health regulations.
• Manage health certificate applications and export documents.

Skills

Organizational Skills

Time Management

Communication

Regulatory Affairs

Detail-Oriented

Microsoft Office

Education

Minimum SPM or Diploma in Business Administration

Job description

Assist in preparing and maintaining documentation for ISO audits and ensure compliance with quality management standards.

Coordinate and compile JKKP (Jabatan Keselamatan dan Kesihatan Pekerjaan) reports and related documents to ensure compliance with occupational safety and health regulations.

Ensure all required licenses, permits, and government-related documents are applied for, submitted, and renewed in a timely and compliant manner by liaising effectively with government agencies and local authorities.

Communicate and coordinate with other government departments as required to ensure all necessary compliance and documentation.

Manage FOSIM health certificate applications, ensuring accurate and timely submissions.

Prepare and process export documents, including invoices, packing lists, certificates of origin, and other shipping-related paperwork.

Assist in the application and maintenance of Halal certifications, including document submission, liaising with relevant authorities, and ensuring compliance with Halal standards.

Provide general administrative support, including filing, data entry, and maintaining accurate records.

Support ad-hoc administrative tasks as assigned.

Qualifications and Skills:

Minimum SPM or Diploma in Business Administration or related field.

Previous experience in administrative roles, preferably with exposure to ISO audits, JKKP, MBSP, export documentation, Halal certification, and liaising with government departments.

Minimum of 2–5 years of experience in regulatory affairs, government relations, licensing, or administrative compliance.

Proven experience working with government authorities, municipalities, or regulatory agencies.

Familiarity with documentation and procedures for business registrations, permits, and industry-specific licenses.

Experience using government e-portals or online application systems.

Strong organizational and time management skills with attention to detail.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Good communication skills in Bahasa Malaysia, English, and Mandarin to effectively communicate with Mandarin-speaking clients (fluent).

Immediate availability to start work.

Ability to work independently and as part of a team.

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Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? How would you rate your Mandarin language skills? How much notice are you required to give your current employer?

What can I earn as an Administration Officer