Admin Assistant

VR Solution Sdn Bhd; Puchong; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading company in Malaysia is seeking an Administrative Support Specialist to assist with general administrative tasks, external coordination, and sales support. The ideal candidate will have strong communication skills, a diploma in Business Administration, and 3-5 years of relevant experience. This role offers opportunities for career advancement and a comprehensive benefits package.

Benefits

EPF

SOCSO

EIS

Annual Leave

Medical Leave

Performance Bonus

Company Trip

Qualifications

• Minimum 3-5 years of experience in an administrative role.
• Strong written and verbal communication skills.

Responsibilities

• Provide general administrative support and maintain company records.
• Assist in drafting correspondence and reports.
• Coordinate promotional events and product launches.

Skills

Communication

Time Management

Proactivity

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Job Responsibilities

• General Administrative Support
• Maintain company records, filing systems, and documentation.
• Assist in drafting and preparing official correspondence, reports, and presentations.
• Handle incoming and outgoing communications, including emails, phone calls, and letters.
• Provide administrative support to senior management and other departments as needed.

• External Coordination & Media Relations
• Liaise with the Mall Management Team for collaborations.
• Assist pre-launch inquiries before new product launches.
• Organize and coordinate promotional events, product launches, and roadshows.
• Build and maintain good relationships with external partners, vendors, and stakeholders.

• Monitoring
• Collaborate with the sales team to develop sales collateral and promotional materials.

• Sales & Lead Generation Support
• Provide support for lead generation and customer acquisition efforts.
• Assist the sales team with administrative tasks, including proposal preparation and customer follow-ups.
• Maintain and update customer databases and sales records.

• Finance & Payment Coordination
• Assist in invoice processing, payment follow-ups, and petty cash management.
• Coordinate with finance and accounts teams on budget tracking and expense reporting.
• Ensure timely submission of financial claims and reimbursements.

• Other Duties As Assigned
• Support special projects and company initiatives as needed.
• Assist in ad-hoc administrative tasks as assigned by management.

Job Requirements

• Minimum Diploma in Business Administration.
• Minimum 3-5 years of experience in an administrative role.
• Strong communication skills in English, Bahasa Malaysia, and Mandarin.
• Ability to work independently with minimal supervision while staying proactive and detail-oriented.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong time management skills and ability to handle multiple tasks efficiently.

Job Benefits

• EPF, SOCSO, EIS, PCB
• Annual Leave
• Medical Leave
• Medical Claim
• Public Holiday closure
• Annual Increment
• Performance Bonus
• Career advancement opportunities to managerial roles.
• 5 Working Days
• Company Trip

Salary & Compensation

• Salary will be based on the candidate's skills, work experience, and ability to work independently.