Admin Assistant

NOV; Kulai; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company seeks a receptionist to manage front desk activities and provide administrative support. The ideal candidate will be friendly, organized, and skilled in Microsoft Office, ensuring a professional environment for visitors and staff. Responsibilities include greeting visitors, phone management, and maintaining training records.

Qualifications

• Proven experience as a receptionist or in a similar administrative role.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.

Responsibilities

• Greet and welcome visitors, clients, and staff in a professional manner.
• Maintain the reception area in a tidy and presentable condition.
• Assist in recording and updating employee training logs.

Skills

Organizational Skills

Multitasking

Communication

Tools

Microsoft Office

Job description

Job Description

JOB DESCRIPTION

• Greet and welcome visitors, clients, and staff in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls.
• Maintain the reception area in a tidy and presentable condition.
• Handle incoming and outgoing mail and deliveries.
  
  

Administrative Support

• Uniform & Safety Shoe Management:
• Maintain inventory of staff uniforms and safety shoes.
• Coordinate distribution and replacements as needed.
• Track stock levels and liaise with suppliers when necessary.
• Training Record Maintenance:
• Assist in recording and updating employee training logs.
• Ensure accurate and timely documentation of completed training sessions.
• Meeting & Training Room Upkeep:
• Ensure meeting, conference, and training rooms are clean, organized, and properly equipped.
• Support in room booking and preparation for scheduled events or sessions.
• Ad-Hoc Administrative Tasks:
• Support various departments with administrative tasks as assigned.
• Help with data entry, filing, printing, or event coordination as required.
  

JOB REQUIREMENT

• Proven experience as a receptionist or in a similar administrative role.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and interpersonal skills.
• Attention to detail and ability to maintain confidentiality.
• Ability to handle minor physical duties related to stock management.