Enable job alerts via email!

Admin Assistant

Behn Meyer Agricare (M) Sdn Bhd

Kuching

On-site

MYR 30,000 - 50,000

Full time

4 days ago

Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

An established industry player is seeking a detail-oriented Administration Officer to manage sales contracts, invoicing, and stock purchasing. This role involves preparing essential paperwork, coordinating deliveries, and ensuring compliance with financial documentation. The ideal candidate will possess strong English skills and be proficient in Microsoft Office, with experience in SAP being a plus. Join a dynamic team that values customer service and innovation, and contribute to the success of a company with a rich history in specialty supply across Southeast Asia.

Benefits

Medical benefits

Parking

Interest-free car loan (for eligible employees)

Qualifications

2-3 years in related work or clerical position.
Strong proficiency in both written and spoken English.

Responsibilities

Responsible for issuing daily sales contracts and processing paperwork.
Prepare delivery orders and manage stock purchasing paperwork.

Skills

Microsoft Office

English proficiency

Multitasking

Education

Diploma in Business Administration

Tools

SAP

Add expected salary to your profile for insights

Responsible for issuing of daily sales contract, sales order and processing all paperwork associated with customer’s purchase.

Prepare all paperwork associated with debit note, credit note (CN), finance tax invoice, indent sales, sales return and consignment sales.

Arrange transportation and issuing of delivery orders (DO) for third party warehouse delivery.

Prepare DO / Delivery Instruction Note based on the documentary advice/ notification from Sales.

Update Material Requirements Planning (MRP) forecast and issuing of purchase order and processing all paperwork associated with stock, non-stock and asset purchasing.

Printing of daily tax invoices and preparing pro-forma invoice (if any).

General housekeeping of all paperwork on open sales orders and sales admin work.

Checking of bills for payment. Checking of transport bills must ensure that all the returned documents for DO are properly endorsed and notify sales of any discrepancy.

Issuing non-compliance reports to respective departments based on the CN/ manual DO.

Assist the company in biannual stock count entry.

Perform other duties as and when required by the company.

Requirements

Candidate must possess at least a Diploma’s in business administration or equivalent.

2-3 years in related work or in a clerical position

Strong proficiency in both written and spoken English

Well verse in Microsoft Office applications would be an added advantage.

Well verse in SAP system would be an added advantage.

Able to multitask, independent as well as being a good team player.

How do your skills match this job?

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? Which of the following Microsoft Office products are you experienced with? Do you have experience in a sales role? How would you rate your English language skills? Do you have previous invoicing experience? Do you have data entry experience?

The Behn Meyer Group of Companies dates back to 1840 when two young men from Hamburg, Theodor August Behn and Valentin Lorenz Meyer, established Behn, Meyer & Co. in Singapore. From early beginnings in trading and shipping, Behn Meyer evolved to be a specialty supplier for a wide variety of industries across Southeast Asia.

Today, the Behn Meyer Group combines the distribution of renowned brands with the development of its own products. Behn Meyer’s core business units focus on the following four segments:

AgriCare

Animal Nutrition, Food, Home & Personal Care, Pharma

Performance Chemicals

Coatings, Petro- & Process Chemicals, Water Treatment, Leather & Textile

Polymers

Rubber, Plastics

Behn Meyer’s global team of over 1,200 employees place great emphasis on shaping solutions for the future and developing long-term relationships with its partners. Our network covers more than 15 countries and is supported by 28 offices, 38 warehouse locations and several manufacturing plants in Asia, Europe and the USA. We are driven by a passion for customer service and have established R&D centres together with application labs in order to guarantee product quality and an innovative pipeline.