ADMIN ASSISTANT

LDS International Asset Management; Kuala Lumpur; Hybrid; MYR 20,000 - 100,000; Full time

Job summary

A property management company in Kuala Lumpur is seeking an Admin Assistant to support their operations. The role involves providing administrative assistance, handling tenant queries, managing invoices, and maintaining property records. Candidates should have 1-2 years of experience in admin support, knowledge of basic accounting functions, and strong communication skills in English and Bahasa Malaysia. This position offers a collaborative team environment and opportunities for career development.

Benefits

Collaborative team environment

Opportunities for career development

Clear responsibilities

Qualifications

• 1 – 2 years of working experience in administrative support, ideally in property management.
• Basic knowledge of accounting functions for billing and collections.
• Good organizational skills and attention to detail.

Responsibilities

• Provide administrative assistance to the building management team.
• Handle tenant enquiries and complaints professionally.
• Assist in managing petty cash funds and maintaining records.
• Prepare invoices, billings, and receipts for service charges.
• Maintain and update property records, including access cards and car stickers.

Skills

Admin support experience

Knowledge of accounting functions

Proficient in Microsoft Office

Organizational skills

Communication skills in English

Communication skills in Bahasa Malaysia

Job description

We are inviting applications for the position of Admin Assistant to support our property management operations. We have multiple vacancies available across different locations within Klang Valley, and each successful candidate will be assigned to one specific site.

Ara Damansara

Taman Desa (Mobile position – requires own transport)

Bukit Bintang, KLCC (Mandarin-speaking required to effectively communicate with Mandarin-speaking clients)

What you’ll be doing

• Provide day-to-day administrative assistance of the building management team
• Handle tenant enquiries and complaints with professionalism, ensuring timely follow-up and resolution
• Assist the Building Manager in managing petty cash funds and maintaining accurate records
• Prepare and issue invoices, billings, and receipts for service charges, sinking funds, and water charges
• Collect payments, bank-in daily collections, and maintain proper financial transaction records
• Prepare and submit daily collection reports, summaries, and bank-in slips for reconciliation with HQ Accounts Department
• Maintain and update property records, including issuance of access cards, car stickers, and resident passes
• Draft official letters, memos, meeting minutes, requisitions, and purchase orders as required
• Support the preparation of weekly and monthly reports for management review
• Handle office communication, including phone calls and resident queries
• Perform other administrative and clerical duties as assigned

What we’re looking for

• 1 – 2 years of working experience in administrative support (experience in property management is an added advantage)
• Basic knowledge of accounting functions (billing, collections, petty cash handling)
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with excellent attention to detail and accuracy
• Good communication skills in English and Bahasa Malaysia (both written and spoken)
• Customer-service oriented with a friendly and professional attitude
• Able to work independently and support team operations effectively

What we offer

• A collaborative and supportive team environment
• Opportunities to learn and career development within the company
• Clear responsibilities and expectations under a fixed-term contract
• Exposure to both administrative and finance-related tasks within the property sector

About us

LDS International Assets Management Sdn Bhd is a trusted provider of property and asset management services across Malaysia. We specialize in the management of stratified residential and commercial developments, focusing on operational excellence, legal compliance, and resident satisfaction.

Our team is built on professionalism, teamwork, and accountability. We welcome individuals who are hands-on, solutions-driven, and ready to contribute meaningfully in managing quality living environments.

Ready to Apply?

If you’re looking for a dynamic role in property management with clear responsibilities and a supportive team, we invite you to apply today.