Admin Assistant

Axis Technology Resources M; Kajang Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A reputable company in Malaysia is seeking an organized and proactive Office Administrator to manage office operations and provide administrative support to upper management. The ideal candidate should possess a diploma in related fields, strong communication skills, and be proficient in MS Office. This role involves multitasking across various administrative duties and ensuring efficient office management while adhering to company procedures.

Qualifications

• 1-2 years of experience as an office administrator or relevant role.
• Good command of both English and Bahasa Malaysia.
• Familiarity with office management procedures.

Responsibilities

• Manage office supplies and maintain filing systems.
• Handle correspondence and manage travel arrangements.
• Liaise effectively with management and staff.

Skills

Communication

Interpersonal Skills

Computer Literacy

Time Management

Education

Certificate/ Diploma in Office Management/ Office Administration/ Public Administration/ Secretarial Studies

Tools

MS Office

Office Management Software

Job description

Responsibilities:

• Maintains safe and clean Director/C.E.O area by complying with procedures, rules, and regulations.
• Receive and great all visitors in professional and warm manner
• Handle general office administration, maintenance office equipment, replenishment of office stationaries and pantry supplies
• To make sure office will proper for closing.
• To undertake all other duties as and when instructed by the superior.
• Manage agendas/ travel arrangements/ appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, and other data
• Track stocks of office supplies and place orders when necessary.
• Develop and carry out an efficient documentation and filing system.
• Coordinate travel & accommodation requirement for Management, family, guest & staff.
• To manage appointment of the Management
• To manage confidential documents, records and maintain good and organized filing for data retrieving
• To liaise effectively and professionally with all levels of Management, staff and business associates
• Perform any other administrative duties as and when assigned by the Management.
• To update monthly summary company credit card.
• Declare project levy to CIDB

Preferred Skills:

• Familiar in telephone etiquette
• Good command of the English language
• Computer literacy
• Good interpersonal skills
• Good appearance and personality
• Health & Safety compliance
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Ability to multitask and prioritize daily workload

Requirements:

• Candidate must possesses at least Certificate/ Diploma in Office Management/ Office Administration/ Public Administration/ Secretarial Studies.
• Required language(s): Bahasa Malaysia, English.
• At least 1 to 2 years of working experience in related position.
• Pleasant personality, self confident, self motivated and able to work under pressure.
• Display excellent time management skills.
• Able to work in minimize supervision.
• Experience at working both independently and in a team – oriented, collaboration environment
• Familiarity with office management procedures
• Excellent knowledge of MS Office and office management software
• Qualifications in secretarial studies will be an advantage

Gender preferred:

• Male

If interested, please forward updated C.V & copies of academic certificates to

Job Info & Requirement

Contract Type Contract

Job Type Non-Executive

Experience Level 1-3 years

Job Categories Admin/Data Entry

Certificate/ Diploma in Office Management/ Office Administration/ Public Administration/ Secretarial Studies.

Language Required Bahasa Malaysia, English

Nationality Preferred Malaysians Only

Male Only

Own Transport Motorcycle

Salary & Other benefits

RM 1,800 to RM 2,200 per month

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