Accounts Payable Executive

Inchcape Shipping Services; Shah Alam; On-site; MYR 40,000 - 60,000; Full time

Benefits offered by this job

Retirement savings plan

Holiday

Competitive salary

Employee Assistance Programme

Career development

Values Award celebration events

Job summary

Inchcape Shipping Services is seeking an Accounts Payable Executive in Malaysia to support day-to-day AP activities, including vendor reconciliation, payment runs, and supplier queries. The role requires strong Excel skills, attention to detail, and timely processing in a fast-paced environment.

The successful candidate will work closely with Location Finance/Operations, maintain accurate vendor records, and ensure compliance with internal controls and statutory requirements.

Qualifications

• Graduate with good communication and reconciliation skills.
• Experience in accounts payable and vendor management is preferred.
• Proficiency in MS Excel and accounting software is advantageous.

Responsibilities

• Handle invoices and overhead/cost of sales postings.
• Process vendor payments and monitor payment deadlines.
• Reconcile vendor ledgers and respond to internal/vendor inquiries.

Skills

MS Excel

Reconciliation

Communication skills

Education

Graduate

Tools

Accounting software

MS Office

Job description

Who are Inchcape

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations.

We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Job Purpose

As an Accounts Payable Executive, you will play a major Part in the day-to-day accounts payable process, including vendor and subagent reconciliation, communicating with vendors, executing payment runs & Advance Payments.

Duties and Responsibilities

• Must have good knowledge in handling Invoice processing related to Overhead and Cost of sales.
• Must have good knowledge in handling Employee related expenses postings.
• Perform Electronic & manual Bank Payment entries in system and allocating invoices in system.
• Monitor Vendor Payment deadlines by preparing payments, initiating in bank and sharing remittances.
• Administer Payment approval workflow, including seeking direct approval from business operation managers.
• Be in contact with Location Finance /Operation Team in case of any issues or escalations
• Must Handle both Internal business queries and vendor queries via email or calls.
• Deliver services timely and in line with agreed TAT with good quality for activity related to Invoice posting / vendor reconciliation / Payments
• Perform Vendor SOA reconciliation with good quality and in line with agreed TAT. Following up on unaccounted invoices with respective POC on regular basis.
• Good accounting knowledge and ensure to review and clear vendor ledgers
• Basic Knowledge in Taxation.
• Good knowledge in MS Excel with advanced formulas like V-lookup etc.
• Performing Quality Audit for posted documents.
• Maintaining Production tracker on daily basis with correct information

Knowledge, Skills, and Abilities

Essential

• Proficient with Microsoft Office (Word, Excel, PowerPoint

Desirable

• Customer satisfaction

Education, and Professional Qualifications

Essential

• Graduate

Desirable

• UG

Other Requirements

Essential

• Good Communication Skills
• Good Reconciliation Skill
• Knowledge in Microsoft office
• Willing to work on shift basis

Desirable

• Knowledge of accounting software

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training and expertise. We realize the value of our staff and know that your unique experiences, skills and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

In return, we will offer you

• A retirement savings plan
• Holiday
• Competitive salary
• Employee Assistance Programme
• Career development and progression opportunities
• Values Award celebration events

Plus, much more!

#ISSthebiggerpicture

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location.

Inchcape is an Equal Employment Opportunity Employer and equality, diversity and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.