Accounts Executive AP

ARCADIA SHIPPING PTE. LTD.; Pasir Panjang; On-site; MYR 60,000 - 80,000; Full time

Job summary

A shipping company located in Negeri Sembilan is looking for an experienced accountant to manage accounts payable, prepare financial reports, and ensure compliance with accounting standards. The ideal candidate will have a diploma in accountancy or finance and at least 4 years of accounting experience, particularly in the shipping industry. Familiarity with the SHIPNET accounting module is preferred. This role demands strong analytical skills and ability to work under tight deadlines.

Qualifications

• At least 4 years of accounting experience is required.
• Specializing in vessel handling preferred.
• Must be hands-on and able to deliver within tight deadlines.

Responsibilities

• Manage the Accounts Payable process verifying vendor invoices.
• Reconcile supplier statements and resolve discrepancies.
• Prepare financial reports for vessels and monitor budget variances.

Skills

Accounts

Tax and GST reporting

Analytical reporting

Team player

Education

Diploma in Accountancy/Finance/CPA/ACCA/Diploma

Tools

SHIPNET accounting module

Job description

Job Description

• Manage the Accounts Payable process verifying vendor invoices with supporting documents (PO and DO).
• Executes all the accounting transactions of the assigned vessels, i.e., invoices, expenses, payments, payroll, etc., and updates accordingly all the respective accounting ledgers, to assist in the effective monitoring of each vessel's financial operation and compliance with the accounting rules and legislation.
• Upon approval, proceed to the prompt settlement of all accounts/payments of related vessels, to support the smooth operation of vessels.
• Reconcile supplier SOA and resolve discrepancies by liaising with supplier and internal departments.
• Maintain and organize records of all transactions, ensuring easy access and retrieval for auditing.
• Performing bank reconciliation/checking bank recon
• Review and check master’s month-end cash statement.
• Issuing invoices, debit/credit notes.
• Assist with the month-end and year-end closing, i.e. prepare and posting of Journal vouchers, prepare balance sheet schedules.
• Assisting Senior accountant with the timely preparation of monthly and yearly Company financial reports.
• Any other duties the superior assigns from time to time.
• Responsible for the preparation of a full set of accounts for her or his portfolio of vessels up to monthly closing for review with the Senior Accountant
• Produces and submits periodical financial reports of the assigned vessels to senior management and reviews the vessel's actual costs against budgets. Informs the Senior Accountant of each assigned vessel, concerning budget variances.
• Process all the accounting entries and develop analytical monthly accounting reports according to the requirements and processes of Arcadia, to provide management with the required information. (SHIPNET)
• Issues the invoices for each client according to the contractual agreements and upon approval from his/her supervisor submits them to clients, as well as monitor their timely payment, reporting any potential discrepancies from schedule. Monitors the financial position of assigned vessels.

Requirements: -

• Diploma in Accountancy/Finance/CPA/ACCA/Diploma
• At least 4 years of accounting experience
• Skill(s): Accounts, Tax and GST reporting
• Team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines.
• Specializing in vessel handling and analytical reporting from the shipping industry preferred
• Prior experience with the SHIPNET accounting module preferred