Accounts Executive

PERSOL; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading sewing machine manufacturer is seeking an experienced Account Executive in Kuala Lumpur. The ideal candidate will have a diploma, 2-3 years of relevant experience, and skills in Microsoft Dynamics GP and e-invoice systems. Responsibilities include managing account payables/receivables and preparing reports. This role is under a 3-month probation with potential for permanency.

Qualifications

• Minimum 2-3 years experience as an Account Executive.
• Ability to manage multiple tasks and deadlines.
• Clear communication with customers and departments.

Responsibilities

• Manage account payables and receivables for various transactions.
• Prepare schedules and reports for auditing purposes.
• Assist with administrative support and ad-hoc tasks.

Skills

Experience in e-invoice systems

Microsoft Dynamics GP

Communication skills

Excel proficiency

Task management

Education

Diploma or above

Tools

Microsoft Dynamics GP

Excel

Word

Outlook

Job description

Overview

We are looking for a highly skilled and experienced Account Executive preferably in a manufacturing environment. Our client is a leading provider of high-quality sewing machines, serving both industrial and domestic markets. With a legacy of innovation and craftsmanship, we are committed to delivering reliable and efficient sewing solutions to our customers worldwide.

Position

Account Executive

Status

3 months' probation under PERSOL (will be converted to perm role if fit for the role)

Location

Currently Menara Allianz Sentral, Kuala Lumpur and soon relocating near to Mid Valley City.

Company Background

Sewing Machine Manufacturer from Japan

Working Days

Monday - Friday

Salary

RM4000 – RM5000

Responsibilities

• Account payable
  • Responsible for ensuring that the following Expense Claims, Applications and Invoices are sufficiently supported and duly approved, before preparing relevant vouchers, cheques, Inter Bank Giro, and Remittance:
    • Staff Travel
    • Petty Cash expenses claimed by staff
    • Forwarder invoices
    • Office overheads
    • Letter of Credit Collection
  • Ensure that all Purchase Invoices are supported with sufficient documents and duly approved, before processing.
  • Ensure that Debit Note & Credit Note receive from suppliers are supported with sufficient documents and duly approved, before processing.
  • Prepare the following schedules and reports for internal and external reporting and audit purposes:
    • Accrual list & Entries
    • Creditors schedule
    • Bank schedule
    • Petty cash schedule
    • Expenses breakdown schedules
    • Letter of Credit & Interest schedules
    • Audit schedules
    • Bank reconciliations
    • Audit Confirmation letter
• Account receivable
  • Responsible for preparing & processing all Cash Receipts.
  • Responsible for checking all Cash Receipts Transactions before posting to AR.
  • Responsible for preparing & processing Debit Note (Sales/Misc) & Credit Note (Sales/Misc).
  • Responsible for ensuring that the Agent Commission Calculation Sheet is correct and duly approved before preparing Credit Note (Commission) to Agent and process accordingly.
  • Responsible for preparing Agent Commission Payment / Contra Instruction Memo for remittance or contra.
  • Responsible for generating the following related schedules and reports for internal and external reporting and audit purposes:
    • Commission Payment Tracking List
    • Commission Schedule
    • Commission Summary by Countries
• Others (admin support, ad-hoc tasks)
  • Administrative duties
  • Count cash on hand monthly and get amount approved by the Managing Director
  • Reconcile the stamp match with stamp balance record.
  • Fixed Asset and Depreciation Listing
  • Forwarder’s Quotation.
  • Statistics.
  • Assists on quarterly and year end closing procedures.
  • Assists with J-Sox and Audit matters.
  • Assists with Corporate Tax matters.
  • Other duties as and when required.

Requirements

• At least diploma and above.
• 2-3 years of experience as an Account Executive.
• Have experience in e-invoice systems in accounting.
• Have experience in using Microsoft Dynamics GP (previously known as Great Plains).
• Efficiently managing multiple tasks and deadlines with accuracy.
• Clear and concise communication with customers, sales team, and other departments.
• Expertise in Excel, Word, and Outlook
• Willingness to relocate from current workplace to Mid Valley (new office) once confirmed.

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