Accounts Assistant

GAC Marine L.L.C; Petaling Jaya; On-site; MYR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented accounting professional to manage supplier invoices, payments, and job reconciliations. In this role, you will ensure timely financial transactions and compliance with accounting policies while collaborating with the operational team. Your expertise in banking transactions and job reconciliation will be crucial in maintaining accurate financial records and reporting. Join a dynamic team dedicated to excellence in financial management and contribute to the continuous improvement of accounting practices.

Qualifications

• Experience in handling banking transactions and job reconciliation.
• Knowledge of accounting policies and procedures.

Responsibilities

• Ensure timely booking of supplier invoices and arrange payments.
• Reconcile jobs and maintain records for open jobs over 30 days.

Skills

Banking Transactions Handling

Job Reconciliation

Accounting Policies Compliance

Ad hoc Reporting

Education

Bachelor's Degree in Accounting

Tools

Accounting Software

Job description

Job Description

The main purpose of the job is to ensure all supplier invoices are booked on time, payments to suppliers are arranged, and job reconciliation is up to date.

Job Requirements

1. Handling Banking Transactions

• Update all receipts and payments in the bank account within the accounting system.
• Follow up on all receipt details with the operational team.
• Ensure SOAs are updated regularly.
• Arrange refund payments for excess advances received.

Job Reconciliation

• Reconcile and close all possible jobs.
• Maintain records for jobs open more than 30 days.
• Highlight debit balances in jobs, follow up, and invoice customers if necessary.
• Keep the number of open jobs within the internal KPI set.
• Report suspicious transactions to the Accountant / FM.

Receivables & Payables

• Provide updated receivables ageing reports to the business manager and FM bi-weekly.
• Assist the accountant in managing payables.

Accounting Policies & Procedures

• Assist the FM in documenting accounting policies and procedures.
• Ensure policies are followed and comply with standards.
• Update policies as needed when changes are made.

Ad hoc Reporting and Audit Requirements

• Assist FM / Accountant with internal/external audit requirements and reporting.
• Collaborate with FM on system implementations and improvements.
• Perform other tasks as assigned by FM or Accountant.

HSSE Responsibility

• Comply with GAC HSSE policies and procedures, prioritizing safety and environmental precautions.
• Report unsafe conditions and stop work if necessary to prevent HSSE events.