Accounting Administrator - Finance Operations

Job Summary

The Accounts Payable Executive plays a pivotal role in maintaining the financial integrity of our organization by overseeing the accounts payable process. This position is responsible for managing invoices, processing payments, and ensuring compliance with internal controls and financial regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to communicate effectively with various stakeholders, contributing to the seamless operation of our accounts payable function.

Job Responsibilities

1. Invoice Management: Process and verify incoming invoices, ensuring accuracy, completeness, and compliance with company policies before approval.
2. Payment forecast: Prepare monthly payment forecast for treasury to manage and allocate cash budget.
3. Variance Analysis: Prepare variance analysis on actual payment vs forecast on monthly basis.
4. Payment Processing: Execute timely payment of invoices and manage payment schedules, including electronic transfers, checks, and other payment methods.
5. Employee Reimbursement Claims: To check and process employee claims in a timely basis.
6. Reconciliation: Perform regular reconciliations of bank and accounts payable records to ensure alignment with bank and vendor statements and internal financial systems.
7. Intercompany Confirmation: Prepare and review intercompany balance on monthly basis.
8. Monthly Journal Voucher: Prepare journal entries relating to accruals, prepayments, and others as required.
9. Stakeholder Relations: Build and maintain strong relationships with stakeholders, addressing inquiries and resolving payment disputes professionally and efficiently.
10. Verify Bank Details: To perform bank details validation with vendors in line with company policy for fraud prevention.
11. Vendor Registration: Check and verify vendor information and ensure appropriate approvals have been given before registering vendors.
12. Assist in Year-End Audit: To provide necessary documentation and support during internal and external audit.
13. Record Keeping: Maintain detailed and organized records of all accounts payable transactions, ensuring proper documentation for audit purposes.
14. Reporting: Prepare monthly accounts payable reports for management review, highlighting key metrics and potential discrepancies.
15. Compliance: Ensure adherence to financial regulations, accounting principles, and company policies related to accounts payable.
16. Performs other duties, tasks, and responsibilities as assigned.

Job Qualifications

1. Bachelor’s degree in Accounting, Finance, or a related field preferred.
2. Proven experience in accounts payable or a similar finance role.
3. Strong knowledge of accounting principles and practices.
4. Proficiency in accounting software and Microsoft Excel.
5. Excellent attention to detail and organizational skills.
6. Effective communication and interpersonal skills.
7. Ability to prioritize tasks and manage time effectively in a fast-paced environment.
8. Experience with [specific accounting software tools, e.g., QuickBooks, SAP, etc.]
9. Familiarity with tax regulations and compliance requirements.
10. Certification in accounting is a plus.