Accountant Assistant

Hays Recruiting MY; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Job summary

A leading company in Southeast Asia is seeking an Accounts Payable and Receivable Assistant. The role involves managing financial transactions, ensuring compliance with policies, and providing exceptional service to internal and external stakeholders. Ideal candidates will demonstrate strong analytical and organizational skills, with proficiency in Dynamics GP and Excel. If you thrive in a fast-paced environment and are committed to accuracy, apply now to join a dynamic team.

Qualifications

• High level of accuracy and speed in data processing.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Process all expenses accurately and efficiently.
• Manage daily invoicing process and ensure timely processing of invoices.
• Ensure adherence to Hays' policies and procedures.

Skills

Accuracy

Customer Service

Communication

Organizational Skills

Analytical Skills

Teamwork

Tools

Dynamics GP

Microsoft Excel

Job description

Role Objective

To assist with the functions of accounts payable, bank transactions, and account receivables for Southeast Asia (Singapore, Malaysia & Thailand) to ensure timely preparation of reporting and other ad hoc duties as required in assisting the Management Accounts.

Key Result Areas

Accounts Payable

• Process all expenses accurately and efficiently, adhering to deadlines accurately producing month end balance sheet reconciliations
• Ensure expenses are coded accurately and all costs correctly flow to profit and loss and balance sheet accounts
• Ensure that all expenses comply with Hays policies and escalate issues to Senior Accountant and/or authorisers if required
• Communicate with employees professionally regarding their expenses and liaise with suppliers if required
• Load all payments to bank for approval and release
• Process remittance advice as requested
• Generate ad-hoc reports as required by Accounting Manager and Senior Management

Bank Transactions

• Ensure all bank transactions are processed accurately and appropriately
• Responsible for daily allocation of funds in Dynamics GP
• Submit bank payment entries and perform regular bank reconciliations
• Manage regular petty cash count and claims
• Carry out ad-hoc requests as required by Accounting Manager, and other Senior Management

Accounts Receivable

• Manage the daily invoicing process and ensure the timely processing of all perm placement invoices
• Manage all revenue enquiries made by other departments and senior management
• Assist with the internal and external audit process
• Preparation of management packs, fee reports, fee by consulting reports

Accounting / Reporting Software

• Ensure all transactions are booked in a timely and accurate manner
• Responsible for cash management, includes monitoring of cash balances, submitting payment entries and performing regular bank reconciliations

Service Delivery & Critical Processes

• Ensure adherence to Hays' policies, procedures, recruitment methodology and service delivery standards
• Ensure adherence to all current legislative requirements, including but not limited to, Privacy, Anti-discrimination, Anti-harassment, Equal Employment Opportunity and Immigration as outlined in the Critical Processes and Hays policies
• Work continuously to uphold and improve the quality of service provided to both internal and external customers
• Identify and escalate areas for improvement in the service we provide

Health & Safety

Managing the health, safety and wellbeing of our employees is an important part of your role that also helps to reinforce the Hays value of ‘Do the right thing’

• Support the implementation of Health and Safety (H&S) objectives
• Ensure the work environment and work practices are safe and comply with company policies and procedures
• Demonstrate a commitment to ensuring a safe working environment
• Adhere to legislative safe work requirements
• Immediately report any internal incidents, accidents, hazards or near misses pertaining to H&S to senior management

What you'll need to succeed

• Demonstrate behaviour which support the Hays values:
  1. Build partnerships
  2. Think beyond
  3. Do the right thing
• Demonstrates a commitment to diversity, equity and inclusion
• High level of accuracy and speed in data processing
• Ability to work under pressure and meet tight deadlines
• Ideally have knowledge of Dynamics GP
• Strong Microsoft Excel skills required
• Exceptional customer service skills
• Excellent communication and organisational skills
• Excellent analytical skills to manage large amounts of data
• Supportive of corporate initiatives
• Effectively work as part of a team to deliver objectives

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#1276078 - Rachel Chan