Account Payable Specialist (contract basis - 6 months)

EcoCeres; Johor Bahru; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading company in the financial sector is seeking an Accounts Payable Specialist to manage day-to-day financial tasks. This role involves processing payments, handling vendor inquiries, preparing financial reports, and ensuring compliance with accounting policies. Ideal candidates will have a degree in finance and 3-5 years of relevant experience, with proficiency in SAP and Excel.

Qualifications

• Min 3-5 years working experience in accounts payable.
• Proficient in both verbal and written English / Bahasa Malaysia / Chinese.
• Ability to work independently and meet deadlines.

Responsibilities

• Process payment transactions and maintain vendor master data.
• Perform monthly and quarterly financial closing and reporting.
• Collaborate with internal stakeholders to resolve invoice-related inquiries.

Skills

Detail-oriented

Accounting Knowledge

Analytical Skills

Proficiency in MS Excel

SAP Knowledge

Education

Degree in Finance

ACCA or equivalent

Tools

SAP

Oracle

Job description

Overview:

• To support the financial department of day-to-day tasks including accounts payable, staff claim, BNM report and bank reconciliations.
• Managing accounts payable using accounting software and other programs.

Job Responsibilities:

• Process payment transactions including checking for errors, 3-way matching process, batch payment runs and uploading into bank portal.
• Process invoices with and without purchase orders.
• Respond to vendor inquiries relating to invoices and payments.
• Maintain and update vendor master data.
• Involve in preparation of cash forecast and monitor adequacy of funds to meet vendor payments.
• Perform monthly, quarterly and yearly financial closing and reporting.
• Ensure all accounting related transactions are process in timely and accurate manner.
• Update purchase and expenses invoice into system and filing.

• To ensure proper maintenance of record and documentation filling to support accounting entries.
• Process and review vendor invoices, employee reimbursements ensuring accuracy, proper coding, and adherence to company policies and procedures.
• Perform vendor statement reconciliations and resolve any discrepancies or issues in a timely manner.
• Handle month end AP close process, reconciliation, related analysis and reporting.
• Collaborate with project members during process enhancements and system implementations

• Collaborate with internal stakeholders to obtain necessary approvals and resolve invoice-related inquiries or disputes.
• Ensure timely and accurate payment processing, including coordinating payment runs and verifying payment details.
• Monitor and analyze accounts payable aging reports, proactively identifying and addressing overdue or aged invoices.
• Identify and implement process improvements to enhance efficiency and accuracy within the accounts payable function.
• To prepare and submission WHT and SST report and create the payment to IRB and Custom Malaysia.
• To prepare and submit quarterly bank negara report to BNM.
• Assist in liaise with external party such as auditors, tax agents, company secretary, bankers, government authority when necessary.
• Support external and internal audit.
• Any other ad-hoc tasks may be assigned by the superior from time-to-time.

Job Requirements:

• Possess a Degree in Finance / professional qualified with ACCA or equivalent.
• Min 3 – 5 years of working experience in the related field is required.
• Preferable consolidation accounting experience.
• Computer literate and must be proficient with MS Office especially MS Excel.
• Knowledge in SAP/ Oracle is preferable.
• Detailed and meticulous with good accounting knowledge.
• Well organized and detail oriented.
• Able to work independently and meet deadlines with minimal supervision.
• Proficient in both verbal and written in English / Bahasa Malaysia / Chinese.