Account Assistant/Officer

Fastrain; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking an accounting assistant to support expense review, asset accounting, and departmental collaboration. This role requires a diploma or degree in finance or accounting and offers an opportunity to gain hands-on experience in a dynamic environment. Strong communication skills and proficiency in Microsoft Office are essential, with added language proficiency in Mandarin being a plus.

Qualifications

• Currently pursuing a Diploma or Bachelor's Degree.
• 1-3 years relevant work experience preferred.
• Proficient in accounting principles and software.

Responsibilities

• Review expense reimbursement documents for compliance.
• Manage asset accounting and classification.
• Organize fixed asset inventories and reconciliation.

Skills

Accounting standards

Communication

Microsoft Office

Fluency in English

Fluency in Mandarin

Education

Diploma or Bachelor's Degree in Business Studies, Finance, or Accounting

Tools

Oracle

Job description

1.0 Job Responsibilities:

1. Expense Review and Reimbursement Management

• Review expense reimbursement documents (e.g., travel, entertainment, and office expenses) submitted by various departments to ensure compliance with company policies, tax regulations, and approval procedures.

2. Accounting and Bookkeeping

• Timely entry of expense vouchers, with proper classification and allocation by department/project to ensure accurate and transparent records.
• Manage the provision and amortization of prepaid and deferred expenses in line with accrual accounting principles.
• Regularly clear prepaid accounts and track any abnormal balances.

3. Asset Accounting and Classification

• Review asset purchase contracts and acceptance documents; confirm the original value of assets according to accounting standards (e.g., capitalization rules) and categorize them in the Oracle system.

4. Asset Inventory and Verification

• Organize annual or quarterly fixed asset inventories; reconcile records with physical items, prepare inventory reports, and resolve discrepancies such as surplus, loss, or scrapping. Assign responsibility and adjust records as necessary.

5. Cross-Departmental Collaboration

• Guide employees in completing reimbursement forms in compliance with relevant policies and answer questions related to expenses.
• Collaborate with the budgeting team to monitor departmental expense execution and provide early warnings for potential overspending.

2.0 Requirements & Qualification:

• Currently pursuing a Diploma or Bachelor's Degree in Business Studies, Finance, Accounting, or a related field.
• Strong understanding of accounting standards (e.g., expense recognition principles) and tax regulations (e.g., income tax deduction criteria), or 1–3 years of relevant work experience.
• Proficient in Microsoft Office, especially Word and Excel (including PivotTables, VLOOKUP, etc.); experience with Oracle is a plus.
• Fluent in English; proficiency in Mandarin is an added advantage (for communication with counterparts in China).
• Excellent communication skills; able to use Chinese as a working language and clearly explain financial regulations to encourage cross-departmental cooperation.