Account Assistant

Lyreco Singapore Malaysia; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in the distribution industry seeks an Accounts Assistant who will support the Senior Account Executive to streamline accounts payable operations. The role involves managing invoicing, ensuring compliance with internal controls, and coordinating with teams to optimize vendor processes. Ideal candidates will have a relevant degree or diploma, familiarity with SAP, and strong communication skills.

Qualifications

• Undergraduate with 0-2 years experience or Diploma/LCCI with 2 years experience.
• Familiarity with SAP FICO & S&D modules required.
• LCCI qualification is an advantage.

Responsibilities

• Manage end-to-end accounts payable process from invoicing to payment.
• Verify invoices against purchase orders and ensure compliance.
• Prepare un-invoiced receipt reports and resolve billing issues.

Skills

Effective communication skills

Familiarity with computerized accounting software

Proficiency in MS Office

Education

Undergraduate degree

Diploma/LCCI

Tools

SAP

Job description

Accounts Assistant Job Description

The Accounts Assistant will assist the Senior Account Executive to ensure smooth "day-to-day" operations of the accounts payable function.

Responsibilities include owning the end-to-end accounts payable process, from invoicing to payment, ensuring compliance with internal controls and group policies.

Key duties involve verifying and matching incoming invoices against purchase orders and goods receipts for Singapore & Malaysia, and ensuring invoices are properly transacted in SAP for timely payments.

The role requires partnering with Supply & Demand and Product Marketing teams to align on vendor processes, compliance, and measures to optimize working capital and improve vendor credit terms.

The Accounts Assistant will attend vendor meetings, analyze vendor performance, resolve billing issues within 30 days, and ensure accurate invoicing for goods and services delivered.

Additional responsibilities include preparing weekly/monthly un-invoiced receipt reports, analyzing root causes, and collaborating with relevant teams to resolve outstanding issues.

Familiarity with SAP FICO & S&D modules and MIRO transactions is required to ensure smooth invoice processing.

The role also involves coordinating with other departments to resolve invoicing issues and manage disputes to prevent escalation.

All other reasonable ad hoc assignments may be assigned as needed.

Qualifications

• Undergraduate degree with 0-2 years relevant experience or Diploma/LCCI with 2 years of work experience.
• Familiarity with computerized accounting software and ERP systems, preferably SAP; Proficient in MS Office.
• LCCI qualification is an advantage.
• Effective communication skills at all levels.
• 2 years of relevant experience or an equivalent combination of education and work experience.