Account Assistant

23 GLOVE (M) SDN BHD; Chemor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a detail-oriented Accounts Assistant to support their finance team. This role involves handling day-to-day accounting operations including preparing purchase orders and payment documentation, maintaining accurate records, and ensuring compliance with company policies. The ideal candidate will possess a diploma in accounting and have strong organizational skills, alongside a solid understanding of accounting software.

Qualifications

• Minimum Diploma or Certificate in Accounting, Finance, or related field.
• 1-2 years relevant experience preferred; fresh graduates are allowed.

Responsibilities

• Prepare and issue Purchase Orders in accordance with company policies.
• Process and prepare Payment Vouchers accurately in a timely manner.
• Maintain organized filing system for financial documentation and payment records.

Skills

Attention to Detail

Time Management

Communication Skills

Organizational Skills

Education

Diploma or Certificate in Accounting, Finance, or a related field

Tools

Microsoft Excel

Accounting Software (e.g., SQL, SAP, QuickBooks)

Job description

Department: Finance / Accounts
Reports To: Finance Manager / Accountant

Job Overview:

We are looking for a detail-oriented and proactive Accounts Assistant to support our finance team. The ideal candidate will be responsible for assisting with day-to-day accounting operations, including preparing purchase orders, payment vouchers, and submitting payments to HQ. This role also involves maintaining accurate records of all transactions and supporting other administrative and finance-related duties as needed.

Key Responsibilities:

Prepare and issue Purchase Orders (PO) in accordance with company policies.

Process and prepare Payment Vouchers (PV) accurately and in a timely manner.

Submit payment documents to HQ for processing and approval.

Maintain and update payment listings to track payment statuses and due dates.

Ensure all payments are properly recorded, matched against invoices, and reflected accurately in the records.

Reconcile vendor statements and assist in resolving any discrepancies.

Maintain an organized filing system for financial documentation and payment records.

Provide support during internal or external audits by preparing requested documentation.

Perform ad hoc tasks as assigned by the finance team, including administrative support or report preparation.

Liaise with internal departments to clarify payment or invoice-related issues.

Assist with basic data entry and accounting system updates as required.

Requirements:

Minimum Diploma or Certificate in Accounting, Finance, or a related field.

1–2 years of relevant experience in an accounting or administrative support role preferred (Fresh Graduates are allowed to apply).

Proficient in Microsoft Excel and familiar with accounting software (e.g., SQL, SAP, QuickBooks, etc.).

Good attention to detail and a high level of accuracy.

Strong organizational and time-management skills.

Ability to work independently and within a team.

Good communication skills for coordination with vendors and internal departments.

Preferred Attributes:

Familiarity with invoice processing, PO lifecycle, and general accounting principles.

Experience handling petty cash or employee expense claims is a plus.

Ability to handle confidential information with integrity and professionalism.

Unlock job insights

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Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as an Account Assistant? Which of the following Microsoft Office products are you experienced with? Do you have data entry experience? Which of the following accounting software are you experienced with? Do you have previous invoicing experience?