Tender and Government Affairs Coordinator

Mohamed N. Al Hajery and Sons Co. LTD; Kuwait City; On-site; KWD 3,000 - 15,000; Full time

Job summary

A leading company in Kuwait is seeking a Tender Coordinator to oversee tender processes and government relations within the pharmaceutical division. The ideal candidate will have a relevant Bachelor's degree, 1-3 years of experience, and strong communication and interpersonal skills. Responsibilities include ensuring compliance, managing documentation, and liaising with government institutions to foster effective relationships.

Qualifications

• Bachelor’s degree required in pharmacy, biomedical engineering, or related field.
• 1-3 years experience in a related field.

Responsibilities

• Coordinate tender processes and compliance in the pharmaceutical division.
• Engage with stakeholders and manage supplies efficiently.
• Monitor tenders and negotiate to ensure compliance.

Skills

Attention to detail

Time management

Communication skills

Interpersonal skills

Teamwork and collaboration

Education

Bachelor’s degree in pharmacy, biomedical engineering, or any medical field

Job description

Responsible for coordinating all aspects of tender processes and government relations procedures, especially within the Central Medical Store, ensuring compliance, efficient communication, and the timely execution of duties across the pharmaceutical division.

Implement the Healthcare Division’s set policies and procedures and comply with Mohamed Naser Al – Hajery & Son’s other policies.

Documentation and Compliance

• Gather all necessary documentation for tender processes and government relations, ensuring thorough understanding and adherence to required procedures.
• Conduct detailed checks of invoices and items before delivery to the warehouse, ensuring all documents and items are accurately accounted for and meet quality standards.

Departmental Coordination

• Share critical information and deadlines with relevant departments, following up to guarantee timely and complete submissions.
• Serve as a liaison between the contracts team and the central medical stores, facilitating effective and transparent communication.
• Bridge communication between the tender team and the stock-keeping systems of pharmaceutical suppliers, ensuring timely updates on needed quantities.

Stakeholder Engagement

• Establish and maintain rapport with relevant government institutions and officials to advance the company’s interests effectively.
• Utilize public relations skills to inquire about declined quotations and strategize improvements for future proposals.

Operational Monitoring and Negotiation

• Keep a close eye on the status of tenders, quotations, and any related discrepancies, promptly addressing and resolving any issues.
• Regularly negotiate and follow up on all activities in the Central Medical Store (CMS), ensuring smooth progress and compliance with established standards.
• Monitor all files and provide daily updates to the Commercial Manager on statuses and any emerging issues within CMS.

Supply Chain and Inventory Tracking

• Gain access to and utilize the supply chain sheet to track the status and location of each item, ensuring clear visibility and timely management of supplies.
• Follow up on any stalled files, identifying causes of delays and resolving issues to keep processes moving forward efficiently.

Quality Assurance and Improvement

• Maintain high standards by performing regular quality checks on items and invoices, identifying and correcting discrepancies swiftly.

Additional Duties

• Perform other duties as assigned by the Direct Manager, contributing to the overall efficiency and success of the division.

Skills

• Bachelor’s degree in pharmacy, biomedical engineering, or any medical field.
• Minimum of 1–3 years of experience in the same or related field.
• Proficiency in Arabic and proficiency in English would be an advantage.
• Accountability
• Attention to detail
• Time management
• Communication skills
• Interpersonal skills
• Teamwork and collaboration