Site Coordinator

HealthCare Dynamics Gen. Trading Company W.L.L; Kuwait City; On-site; KWD 15,000 - 30,000; Full time

Job summary

HealthCare Dynamics Gen. Trading Company W.L.L is seeking a project secretary for a temporary 1-month role in Kuwait City. The successful candidate will coordinate administrative tasks, manage communications, and oversee document controls while working closely with cross-functional teams. Ideal candidates should possess relevant experience, excellent English communication skills, and be ready to join immediately.

Qualifications

• 1-3 years' experience in an administrative role.
• Prior experience as a project secretary is required.
• Written and spoken English is essential, Arabic preferred.

Responsibilities

• Responsible for managing document control systems.
• Schedules and coordinates meetings, distributes agendas.
• Manages reception, appointments, phone calls, and other communications.

Skills

Document Control Management

Communication Management

Scheduling

Education

High School or Secretarial Certification

Job description

A Temporary 1-Month Role, to be responsible for organizing and coordinating the activities of the project office, provide administrative and secretarial support where required and serve as a custodian for all documentation handled in the project.

Core Responsibilities:

• Responsible for Document Control management.
• Manages all communications, maintain logs, and ensure distribution of communications to all concerned stakeholders.
• Manages reception, appointments, phone calls, faxes, and other communications.
• Assists in coordinating with all cross-functional teams for the necessary and timely input for the preparation and submission of Executive Reports.
• Schedules and coordinate meetings, distribute agendas, ensure that the conference facilities and equipment are fully functioning. Distribute the minutes of meetings.
• Maintains logs of payments, Variation Orders, Reports, and similar documents and provide alerts for delays.

Job Requirements:

• High School or secretarial certification with equivalent years of experience.
• Written and Spoken English is essential, Arabic is preferred.
• 1-3 years' experience in an administrative role.
• Prior experience as a project secretary is required.
• Can join immediately.