Payroll Administrator

KDD; Kuwait; On-site; KWD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Payroll Administrator to manage payroll processes efficiently. This role involves consolidating payroll inputs, ensuring compliance with labor laws, and preparing detailed payroll reports. The ideal candidate will have a strong background in payroll management, excellent attention to detail, and proficiency in payroll software. Join a dynamic team where your expertise will contribute to maintaining accurate and confidential payroll records, ensuring fair compensation for all employees. This is a fantastic opportunity to make a significant impact in a supportive work environment.

Qualifications

• 5+ years experience as a Payroll Administrator with end-to-end payroll processing.
• Knowledge of Kuwait Labor Law and payroll regulations.

Responsibilities

• Administer payroll by consolidating inputs and preparing monthly payroll.
• Ensure compliance with labor laws and prepare payroll reports.

Skills

Payroll Management

Attention to Detail

Data Analysis

Compliance Knowledge

Fluency in Arabic and English

Education

Bachelor's Degree in Accounting

Professional Certification in Payroll Management

Tools

Oracle Payroll Software

Microsoft Excel

HRIS Systems

Job description

Job Summary

Responsible for administering payroll through consolidating payroll inputs in terms of additions and deductions, preparing the monthly payroll in line with the set policies and process, developing payroll-specific reports, and maintaining confidential payroll records.

Core Responsibilities

• Consolidate payroll inputs from HR Operations, including attendance, overtime, disciplinary actions, reimbursements, and other factors affecting payroll, to ensure accurate and timely payroll administration.
• Revise monthly entries on the system, verify consolidated information, correct errors, and report data irregularities to ensure accurate payroll processing.
• Coordinate with Accounting to provide required data for monthly payroll processing (cash, cheque, or transfers), ensuring confidentiality of pay information.
• Process all necessary paperwork to incorporate new hires into the payroll system and ensure correct bank account and compensation details for existing employees.
• Record leave requests as per the Leave Management Policy and communicate with accounting to process and transfer leave data.
• Prepare standard and customized payroll reports to support the control and review of manpower costs and ensure individual pay slips are accessible to employees.
• Process employee salary transfer requests, verify bank account details, and forward data to the accounting function.
• Calculate annual incentives and salary increments based on individual performance data, in coordination with Organizational Development, ensuring fair compensation.
• Adjust payroll records for changes such as salary increments, status changes, transfers, end of service, and suspensions, ensuring error-free entries.
• Support offboarding processes by calculating and preparing end-of-service benefits, ensuring accurate incorporation of amounts owed by both the employee and company.
• Monitor special payments (expense claims, allowances, benefits, annual leave advance payments) to ensure compliance with policies and processes.
• Coordinate with the IT department to rectify payroll system issues and provide feedback for system improvements.
• Prepare memos or letters required by banks for employees to open accounts.
• Prepare salary certificates and HR letters to assist with employee transactions and provide high-quality HR services.
• Maintain organized personnel records by updating digital and manual records for accurate and accessible employee information.
• Stay updated on labor laws and regulations to ensure legal compliance in payroll administration, collaborating with Legal Affairs to avoid non-compliance.
• Perform ad-hoc and other duties as assigned by the Direct Manager.
  
  

Required Qualification

• Bachelor's degree in accounting, Finance, Business Administration, or related field.
• Professional certification in payroll management (e.g., Certified Payroll Professional - CPP) is a plus.
• Fluency in both Arabic and English is required
• Knowledge of labor laws and payroll regulations specific to the region (e.g., Kuwait Labor Law).
• Minimum 5 years of experience as a Payroll Administrator or similar role.
• Experience in managing end-to-end payroll processing, including calculation of salaries, bonuses, benefits, and deductions.
• Experience working with HR and finance teams to resolve payroll discrepancies.
• Experience in working with payroll systems/software (Oracle systems)
• Previous exposure to compliance and auditing related to payroll.
• Experience in managing payroll for both salaried and hourly employees.
  
  

Required Technical Skills

• Proficient in payroll software (e.g., Oracle) for processing and reporting payroll.
• Strong knowledge of Microsoft Excel for payroll calculations, data analysis, and reporting.
• Understanding of payroll tax regulations and deductions, including benefits, insurance, and retirement plans.
• Knowledge of time tracking systems and integration with payroll software.
• Familiarity with HRIS (Human Resource Information Systems) for integrating employee data with payroll.
• Strong attention to detail to ensure accuracy in payroll calculations and compliance.
• Ability to generate payroll reports and analyze payroll data for trends and discrepancies.
• Basic knowledge of accounting principles related to payroll and benefits administration.