Ordering Officer

HealthCare Dynamics Gen. Trading Company W.L.L; Shuwaikh; On-site; KWD 12,000 - 15,000; Full time

Job summary

A leading company in the automotive sector seeks a dedicated professional to manage vehicle ordering and logistics. The successful candidate will support internal teams in optimizing forecasts, maintaining sales records, and ensuring compliance with order specifications. Ideal for individuals with a degree in Business Administration or Supply Chain and 2+ years of relevant experience.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain, or related field.
• 2+ years’ experience in automotive ordering, logistics, or sales operations preferred.
• Strong organizational and communication skills.

Responsibilities

• Collaborate with teams on vehicle forecasts and specifications.
• Track vehicle orders and coordinate logistics for delivery.
• Maintain daily sales records and provide stock reports.

Skills

Organizational Skills

Communication Skills

Technical Skills

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Supply Chain

Tools

MS Excel

ERP/Dealer Management Systems

Job description

Job description:

Job Summary

The role will significantly support timely vehicle ordering, accurate sales data submission, and streamlined reporting for management decision-making.

Job Responsibilities

• Collaborate with internal teams to consolidate monthly and quarterly vehicle forecasts.
• Prepare and submit detailed vehicle specification files to internal teams.
• Track and monitor vehicle orders from placement to arrival.
• Coordinate with logistics and clearance teams for timely delivery and registration.
• Ensure that all ordered vehicles comply with the agreed-upon specifications.
• Maintain and update daily sales records of new vehicles.
• Submit sold units to the dealership management system accurately and promptly.
• Prepare and distribute daily stock reports to management.
• Reconcile sales reports with physical stock and dealer inventory systems.
• Follow up with suppliers and clearance agents for pending documentation or shipment issues.
• Maintain records of all vehicle orders, invoices, and related documentation.
• Coordinate with the marketing and finance teams for promotional stock and pricing details.
• Ensure adherence to internal controls and audit requirements.
• Participate in regular inventory checks and assist during audits.
• Suggest improvements to streamline ordering and reporting workflows.
• Support the implementation of new systems or tools for better efficiency.

Candidate Requirements

• Bachelor’s degree in Business Administration, Supply Chain, or related field.
• 2+ years’ experience in automotive ordering, logistics, or sales operations preferred.
• Proficient in MS Excel, ERP/Dealer Management Systems.
• Strong organizational and communication skills.
• Ability to work independently and under pressure.