Facilities/Operations Supervisor

confidential; Ahmadi; On-site; KWD 15,000 - 30,000; Full time

Job summary

A facilities management firm in Ahmadi, Kuwait is seeking a Facilities Supervisor. This role involves supervising cleaners, conducting maintenance inspections, and ensuring compliance with safety standards. The ideal candidate will possess strong leadership skills and experience in facilities management. Responsibilities include maintaining cleaning schedules, handling repairs, and coordinating with the facility management team. Competitive salary and benefits are offered.

Responsibilities

• Supervise and coordinate daily activities of cleaners across various offices.
• Conduct regular inspections of office premises and site facilities.
• Monitor attendance, performance, and discipline of cleaners.
• Handle small repairs and preventive maintenance tasks.
• Ensure that maintenance work complies with safety standards.

Skills

Strong leadership and management abilities

Excellent communication and interpersonal skills

Proficiency in facilities management practices and operations

Problem-solving and decision-making skills

Knowledge of health and safety regulations

Ability to prioritize tasks and manage time effectively

Experience with budgeting and cost control

Attention to detail and strong organizational skills

Ability to work well under pressure and handle emergencies

Knowledge of relevant software and systems for facilities management

Job description

Responsibilities

• Cleaning Supervision & Management: Supervise and coordinate daily activities of cleaners across head office and site offices.
• Prepare cleaning schedules and duty plans to ensure full coverage of the premises.
• Observe the cleanness of the designated facility for the prepared cleaning schedule with the assigned cleaner to check progress and actual work.
• Inspect offices and facilities regularly to ensure high cleanliness and hygiene standards.
• Provide required training for the cleaners on safe and efficient work practices.
• Monitor attendance, performance, and discipline of cleaners.
• Review attendance reports from head office and site.
• Confirm cleaners\' daily checklist submission.
• Ensure proper use and storage of cleaning supplies and equipment.
• Maintain the stock of cleaning materials and request replenishment when needed.
• Apply a periodic rotation for the cleaners between the project sites.
• Conduct performance and hygiene assessments for current cleaners to check their capabilities.
• Submit an administrative performance report to the Operations Team Leader.

Office & Facility Maintenance

• Conduct regular inspections of office premises, site offices, and facilities by performing the following maintenance schedules:
• • Routine Maintenance (daily): Handle small repairs (lights, chairs, locks, electrical, plumbing, HVAC, furniture, fixtures etc.).
  • Preventive Maintenance (monthly): Inspect AC, electrical systems, plumbing, IT connections.
• Communicate inspection results and findings to the Facility Management Unit to assign the required crew.
• Follow up with the Facility Management Unit to ensure that the required fixation has been carried out on time.
• Ensure all maintenance work complies with health, safety, and quality standards.
• Inspect head office and site assets (furniture, equipment, rations) and advise on observations.
• Handle new project site offices to identify required supplies to be provided.
• Report damage, incidents, or hazards immediately and take corrective measures.
• Recommend improvements for cost-effective and efficient facility management.
• Keep records of maintenance activities, schedules, and completed repairs.
• Review and verify contractors\' work before approval.

Qualifications & Skills

• Skills:
• Strong leadership and management abilities
• Excellent communication and interpersonal skills
• Proficiency in facilities management practices and operations
• Problem-solving and decision-making skills
• Knowledge of health and safety regulations
• Ability to prioritize tasks and manage time effectively
• Experience with budgeting and cost control
• Attention to detail and strong organizational skills
• Ability to work well under pressure and handle emergencies
• Knowledge of relevant software and systems for facilities management