Executive Assistant

confidential; Kuwait City; On-site; KWD 15,000 - 30,000; Full time

Job summary

A reputable organization in Kuwait City is seeking a skilled administrative support professional. Responsibilities include managing communication, organizing files, and supporting executive schedules. The ideal candidate has a Bachelor's Degree and 3-5 years of related experience. Proficiency in Microsoft Office and strong interpersonal skills are essential for effective office operations.

Qualifications

• Bachelor’s Degree in any stream.
• 3-5 years of experience in a similar position, personal assistant or customer service role.
• Strong communication and interpersonal skills.

Responsibilities

• Serve as a key point of contact between executives and stakeholders.
• Manage schedules, appointments, communications, and travel arrangements.
• Organize and maintain files, reports, and records.
• Manage office supplies and financial transactions.

Skills

Strong communication skills

Interpersonal skills

Ability to handle multiple tasks

Proficiency in Microsoft Office Suite

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Office equipment

Job description

This role is responsible for ensuring effective office communication, handling inquiries, and performing a variety of administrative tasks to support the smooth operation of the office.

Responsibilities

• Serve as a key point of contact between executives and internal/external stakeholders, ensuring professional, timely, and accurate communication.
• Deliver seamless support to executive leadership by managing schedules, appointments, communications, venue reservations, and travel arrangements.
• Manage sensitive information with discretion, maintaining a high level of trust and integrity in all interactions and documentation.
• Organize and maintain files, reports, and records, both digitally and physically, ensuring they are current, secure, and easily accessible.
• Handle mail distribution and ensure timely delivery/collection of incoming and outgoing mail. Track, record, and maintain the document control for day-to-day outgoing mail. Prioritize incoming requests and follow up as needed.
• Manage office supplies, ensuring inventory levels and timely reordering to prevent shortages. Handle petty cash, emergency funds, and other small financial transactions, ensuring accurate records and timely reconciliations.
• Coordinate with external vendors/facilities management for office repairs/ maintenance. Facilitate office equipment setup and ensure all tools are fully functional, while managing requisitions for consumables to support daily operations.

Qualifications

• Bachelor’s Degree in any stream
• At least 3-5 years of experience in a similar position, personal assistant or customer service role is preferred.
• Strong communication and interpersonal skills, ability to handle multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with office equipment (multi-line phones, printers, scanners).