Event Coordinator

HealthCare Dynamics Gen. Trading Company W.L.L; Kuwait City; On-site; KWD 3,000 - 15,000; Full time

Job summary

A dynamic healthcare trading company in Kuwait City is seeking an experienced Event Coordinator to plan and execute various events and brand activations. The ideal candidate will have 3 to 5 years of experience in event coordination, a strong network of local suppliers, and be bilingual in Arabic and English. This role involves overseeing the entire event lifecycle and ensuring high-quality execution, making creativity and attention to detail essential.

Qualifications

• 3 to 5 years of proven experience in event coordination.
• Well-established network of suppliers in Kuwait.
• Knowledge of local event-related government procedures.

Responsibilities

• Plan and execute a variety of events.
• Oversee every stage of the event lifecycle.
• Manage relationships with suppliers and vendors.
• Ensure all events run smoothly.
• Develop original concepts for events.

Skills

Event planning

Vendor management

Bilingual in Arabic and English

Creative mindset

Education

Bachelor’s degree in marketing, PR, or Event Management

Job description

We are on the lookout for a highly organized and energetic Event Coordinator with a strong background in planning and executing live events and activations. The ideal candidate will bring creativity, attention to detail, and hands-on experience from fast-paced events or activations agency. A strong network of local vendors and a passion for delivering memorable experiences are essential for success in this role.

Key Responsibilities:

• Plan and execute a variety of events, brand activations, and campaigns across all platforms.
• Oversee every stage of the event lifecycle, from initial planning and logistics to on-site execution and wrap-up.
• Manage relationships with suppliers, vendors, entertainers, and venues, including negotiation and coordination.
• Ensure all events run smoothly by monitoring timelines, setup, deliverables, and contingency plans.
• Develop original and engaging concepts for events, seasonal campaigns, and community initiatives.
• Prepare comprehensive event plans, production timelines, and post-event analysis reports.
• Lead on-site operations, troubleshoot issues in real-time, and ensure high-quality execution.
• Collaborate closely with internal teams to ensure event alignment with brand goals and messaging.
• Maintain clear and consistent communication with both internal stakeholders and external partners.

Requirements:

• 3 to 5 years of proven experience in event coordination, preferably in an events or activations agency.
• Bachelor’s degree in marketing, PR, Event Management, or a related field is an advantage.
• Well-established network of suppliers and service providers in Kuwait.
• Bilingual in Arabic and English with strong verbal and written communication skills.
• In-depth understanding of event logistics, production requirements, and on-ground execution.
• Highly organized, detail-focused, and solutions-driven with a creative mindset.
• Ability to manage multiple tasks simultaneously and thrive under pressure.
• Prior experience organizing events in malls or public spaces.
• Knowledge of local event-related government procedures and compliance requirements.
• Strong portfolio or documented history of past event successes.