Administrative Executive Assistant

Marmo Co.; Kuwait City; On-site; KWD 12,000 - 18,000; Full time

Job summary

A small but growing company in Kuwait is seeking a proactive Executive Assistant & Administrative Coordinator. This role involves managing the Manager's schedule, handling communications, and providing administrative support. Ideal candidates should be fluent in Arabic and English and possess strong organizational skills.

Qualifications

• Previous experience as an Executive Assistant.
• Familiarity with Kuwait's business operations.

Responsibilities

• Organize the Manager's schedule and task priorities.
• Maintain company records and assist with HR tasks.
• Communicate with clients and suppliers.

Skills

Fluency in Arabic

Fluency in English

Strong multitasking

Strong organizational skills

Ability to work independently

Education

Experience in executive assistance

Experience in administration

Tools

Microsoft Office

Job description

We are seeking aproactive and highly organizedindividual to join our small but growing company as anExecutive Assistant & Administrative Coordinator. This role requires someone who can efficiently manage administrative tasks, ensure smooth daily operations, and assist the Manager with time and task management.

Key Responsibilities:

Manager & Task Management:

• Organize the Manager's schedule, meetings, and task priorities.
• Track deadlines and follow up on ongoing projects.
• Handle phone calls, emails, and communications in both Arabic and English.
• Prepare reports, presentations, and documents as required.

Administrative & Office Support:

• Maintain company records, contracts, and files.
• Assist with HR-related tasks such as interview scheduling and document management.
• Handle basic invoicing, payments, and expense tracking.
• Oversee office supplies and operational logistics.
• Communicate with clients, suppliers, and government entities as needed.

Preferred Qualifications:

• Previous experience as anExecutive Assistant.
• Experience working in asmall business environment.
• Familiarity withKuwait's business operations and governmental procedures.

Skills

• Fluency inArabic & English(written and spoken).
• Must bebased in Kuwaitwith atransferable visa.
• Previous experience inexecutive assistance, administration, or office management.
• Strongmultitasking and organizationalskills.
• Proficiency inMicrosoft Office(Word, Excel, PowerPoint, Outlook).
• Ability towork independentlyand handleconfidential mattersprofessionally.